3 Field Officers Job at Agency for Technical Cooperation and Development( ACTED )

Vacancy title: 3 Field Officers


Industry: Nonprofit, and NGO

Category: Admin & Office

Jobs at: Agency for Technical Cooperation and Development( ACTED )

Deadline of this Job: 19 August 2020

Duty Station: Within Uganda , Kampala , East Africa

Department: IMPACT
Position: IMPACT Field Officer (3 Positions)
Direct hierarchy: IMPACT Senior Field Officer
Functional hierarchy: IMPACT Field Manager
Contract duration: One Year (With possibility of Extension contingent on funding)
Duty Station: Kampala-Uganda
Anticipated Starting Date: August 2020
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non-discrimination. ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 38 countries worldwide. ACTED sectors of intervention include emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org .
Background on IMPACT:
IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support on its fields of intervention.
Position Profile:
IMPACT, as part of the “U-LEARN” consortium led by Save the Children International’s Response Innovation Lab (RIL) and in partnership with the International Rescue Committee (UK), will implement a three year cross-sectoral field-driven learning programme for the United Kingdom’s Department for International Development’s Building Resilience and an Effective Emergency Refugee Response (BRAER) business case. U-LEARN will focus on improving quality, accountability and innovation in the Uganda refugee response through the delivery of an integrated programme to enable continuous improvements to the response in Uganda whilst ensuring better accountability to refugee and host communities. The consortium will optimize existing financial resources, systems for Accountability to Affected Populations (AAP) and knowledge assets to enhance learning with each partner responsible for the implementation of one component. Consortium partners will develop synergies amongst the findings and make results appropriately and easily accessible to various audiences through a Learning Hub, established as a key output of the programme. IMPACT will provide oversight of aid delivery by DFID’s partners and mitigate risk through systematic and regular visits to DFID-funded project sites to independently verify (IV) the approach taken by partners in a mixed-methods and multi-pronged approach, centered on risk-reduction and clear Accountability to Affected Populations (AAP). IMPACT’s activities will seek to capture detailed information about aid delivery and experience of beneficiaries in close coordination with IRC. These experiences will be conveyed to both DFID and their partners, and other actors in the broader humanitarian response as necessary and will directly inform the AAP and learning components of U-LEARN. IMPACT will take a flexible approach to IV to allow for real time adaptations, and to ensure activities are useful and relevant. All activities will be tailored to provide quantitative and qualitative information across refugee settlements where BRAER partners operate. IMPACT’s IV approach will include, but will not be limited to: Desk reviews of DFID M&E documents and partnership frameworks, such as results frameworks, past project reports, relevant tools for documenting and monitoring project activities, to understand BRAER partners and their activities. Household (HH) surveys and assessments through observations, interviews and focus group discussions. Key informant interviews (KIIs) with community and village heads, local councils, settlement and district authorities, teachers etc. Regular visits and on-site monitoring with visual documentation of implementation sites, such as warehouses, stores, health centers, among others to verify quality and results. Inclusion of women and children as well as persons with disabilities in assessments and surveys Triangulation of monitoring findings with partner data and through joint analysis workshops to ensure inclusion and comparison.
We are looking for an experienced self-driven and self-oriented professional to fill the position of a We are looking for experienced self-driven and self-oriented professionals to fill the position of a Field Officer based in Kampala-Uganda.
Main Objective
Under the supervision of the IMPACT Senior Field Officer, and working closely with the IMPACT Field
Manager, assessment, database, and GIS officers, the IMPACT Field Officer is responsible for the supervision of enumerators/data collection team leaders and implementation of IMPACT assessments in areas of deployment. .

Duties and Responsibilities
Data collection in the field
• Provide high quality enumerator training to ensure familiarity with all assessment objectives and tools
• Pilot survey tools in the field and provide feedback to the assessment team to improve tools

• Supervise collection of data in the field in line with specified tools and methodology
• Ensure completion of accurate survey forms from enumeration teams, check them, and send to the assessment analysis team
• Adhere to specified assessment timelines, communicating any delays and challenges encountered during data collection in a timely manner
• Ensure compliance with data collection plans, in terms of enumerator productivity
• Ensure the quality of data collected is based on the IMPACT quality standards. Check data thoroughly on a daily basis, following up with the database and GIS officers on all data quality issues. Track enumerator errors and provide further support to specific enumerators as required.
• Provide technical support to enumeration teams
• Conduct daily debriefs with enumeration teams.
Field coordination
• Ensure timely deployment of enumerators/data collection team leaders on a daily basis
• Coordinate daily movement plans, with support from Senior Field Officers or Field Manager

• Under the supervision of the Senior Field Officer, liaise with and continuously develop relationships
• with relevant stakeholders including Government and other partner agencies on matters relevant to the assessments
• Ensure needed approvals and clearances are granted by local officials prior to any field work
• Ensure compliance with Government and IMPACT regulations to enhance safe data collection
• Enforce compliance with the ACTED code of conduct by enumeration teams
• Ensure enumeration teams comply with the ACTED safety and security measures
• Ensure that enumeration teams comply with the specific SOP for data collection during Covid-19.
• Coordinate enumerator payments on a timely basis with support staff in finance and logistics
Logistics support
• Ensure proper tracking, management and deployment of assets (phones, tablets, other data collection equipment) in field locations
• Ensure a daily tracking of assets and communicate emerging issues
• Coordinate and communicate movement plans to the Senior Field Officer and logistics department in a timely manner

• Manage payments and all finances in the field, collecting the required documentation for compliance. Share documentation in a timely manner, adhering to determined timelines
• Ensure compliance with ACTED logistics and finance policies and procedures
Security and safety
• Ensure that the enumeration teams adhere to the ACTED safety and security protocols.
• Liaise with the Senior Field Officer and Field Manager on all matters pertaining to field security immediately.
• Communicate to the Senior Field Officer all security incidents that may have an impact on field activities in a timely manner.
• Ensure the privacy and security of information collected in the field adhering to IMPACT’s data protection policies.
• Ensure that assessment respondents are treated with respect and uphold their individual dignity.

Accountability to Communities and Beneficiaries
The staff member is responsible for ensuring that all relations with the communities that IMPACT and partners work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about IMPACT programme objectives, activities, respondent selection criteria, and methodologies. This is the responsibility of every IMPACT staff member.
Protection mainstreaming
Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site
residents, ACTED staff, partner agencies, casual labours etc.).
Any other tasks as assigned by the Line Manager.

Job Qualifications and Experience
• A Bachelor’s degree in relevant discipline (social science, development studies) required
• Minimum of two years of experience in humanitarian or development organizations, preferably in a field-based position
• Willingness and ability to work in a dynamic and fast-paced field environment for extended periods of the time required
• Excellent inter-personal, communication and report writing skills
• Knowledgeable in community mobilisation and community development
• Strong skills with the Microsoft Office Suite, particularly Excel
• Experience using ODK for quantitative data collection, or the ability to rapidly master the process
• Experience conducting focus group discussions
• Experience collecting information using hand-held GPS devices
• Positive attitude and a willingness to learn
• Excellent communication skills
• Excellent time management skills
• Ability to operate in a cross-cultural environment requiring flexibility
• Prior experience working in refugee settlements an asset.
• Written and spoken fluency in English required; Working knowledge of other refugee languages is an asset (Juba Arabic, Acholi, Madi, Kuku, Dinka, Nuer, Bari, Somali, Swahili, French, Kinyarwanda, Kirundi, and others)
• Demonstrable ability to take initiative, work as part of a team, and work independently with minimal supervision.

Job Education: Bachelor’s degree

Job Experience: 2 years

Work Hours: 8

Job application procedure
Qualified Uganda Nationals with the required skills are invited to submit their applications (cover letter) accompanied by detailed curriculum vitae and academic qualifications as a single PDF document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts; and the academic documents to [email protected]  on or before 19th August 2020 by COB with the subject line as;
APPLICATION FOR SENIOR FIELD OFFICER POSITION–UGANDA. Note that Applications sent without this exact subject line will not be shortlisted.
Only the shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further,
ACTED has not retained any agent in connection with recruitments.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse
and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which
outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

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