Document Controller & Driver Job Opportunity at Kikagati Power Company Limited

Job Title:        Document Controller & Driver

Organization: Kikagati Power Company Limited

Duty Station: Kikagati, Isingiro District, Uganda

Reports to: Project Manager

About US:

Kikagati Power Company Limited (KPCL) is constructing a 14MW hydropower plant on the Kagera river that marks the border between the Republic of Uganda and United Republic of Tanzania. The Company seeks to recruit a qualified Document Controller to manage company documentation.

Key Duties and Responsibilities: 

  • Manage and file project documents including typing contracts, archiving files and ensuring all team members have access to necessary documentation.
  • Control all Incoming and Outgoing Drawings/Documents including Submittals, Inspection Requests, Procedures, Drawings, Specifications and RFPs.
  • Prepare and maintain the part of Weekly/Monthly Progress Reports related to document control.
  • Collation, submission and control of Stakeholder reports.
  • Maintaining files of routine and confidential nature of correspondences, memos etc.
  • Create and maintaining of electronic and paper filing systems and associated logs such as incoming, outgoing, Site Instruction, RFP, Submittals etc. and link all soft copies with the electronic database.
  • Produce reports as required by management and other parties from time to time.
  • Ensure all project documents/drawings and correspondences are available in paper version and electronic version.
  • Maintain all project documents in line with the company quality system with complete control and tracking.
  • Act as helpdesk to Project Engineers surrounding documentation matters.
  • Prepare vehicles for service and maintenance.
  • Plan route and requirements by studying schedules or ad-hoc requests by the office
  • Drive company staff and guests
  • Running errands for the Company

Qualifications, Skills and Experience: 

  • The applicant must hold a Bachelor’s degree in Business Administration, Computer Science or similar from a reputable institution.
  • Five years’ experience working in construction or similar projects in an administrative / document control role.
  • Advanced computer and word processing skills using MS Office applications including SharePoint.
  • Excellent interpersonal, written and verbal communication skills.
  • Ability to coordinate several high-priority deadlines simultaneously.
  • Ability to demonstrate flexibility when dealing with changing priorities.
  • Excellent organizational & prioritizing skills with the ability to multitask.
  • Exhibit an extremely high level of professionalism and superior attention to details.
  • Exceptional client relations and customer service skills.
  • Able to demonstrate sense of initiative and ownership.
  • Aptitude to exercise foresight as well as good business judgment to anticipate and solve problems with minimal oversight
  • Energetic, self-motivated and quick to learn with a focus on continuous improvement.
  • Ability to work in a team or independently in a multi-disciplinary team environment.
  • Maintain confidentiality at all times.
  • Be in possession of a valid driver’s licence with at least 5 years’ driving experience with both manual and automatic vehicles.
  • Ability to drive 300kms+

How to Apply:

Applications should be emailed to, addressed to the “Human Resources Manager”, include the application letter and updated CV (in pdf format) with at least 2 references.  Driving experience is a MUST and successful candidates will be required to present a driving report from the Ministry of Works.

Only candidates who meet the required specifications will be contacted.

Deadline: 4th October 2019 at 5:00pm

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