Entry Level Project Officer NGO Jobs – ACTED

Reports to:  Country
Base Manager

ACTED is an
independent international, private, non-partisan and non-profit organization
that operates according to principles of strict neutrality, political and
religious impartiality, and non-discrimination. ACTED was created in 1993 to
support populations affected by the conflict in Afghanistan. Based in Paris,
France, ACTED now operates in 38 countries worldwide. ACTED sectors of
intervention include emergency relief, food security, health promotion,
economic development, education & training, microfinance, local governance
& institutional support, and cultural promotion.

Job Summary: Under the guidance of the line manager, the
Project Officer will perform overall project management of all interventions of
ACTED Uganda in Karamoja. He/she will provide oversight and ensure the smooth
implementation of all Karamoja project activities; supervise the field project
team and prepare written materials and progress reports on the Project field
activities. He/she contributes to effective and timely completion of the
Project activities, delivery of quality outputs and achievement of outcomes
with maximum impact for beneficiaries. He/she works closely with the field team
and ensures timely reporting to the Base Manager.

Key Duties and Responsibilities:

  • Prepare
    the work plans and time schedules for implementing the project activities;
  • Support
    the identification and planning of technical skills and requirements to
    implement the project as per relevant standards.

Project
Implementation Follow-up

  • Coordinate
    and implement day to day WASH and permaculture activities with stakeholders in
    the field ensuring that technical quality and standards are considered and
    respected during project(s) implementation;
  • Ensure
    project activities are on time, target and budget, using effective M&E
    systems to reach desired impacts;
  • Assist
    in trouble-shooting any unforeseen challenges during the project
    implementation;
  • Provide
    regular and timely updates on progress and challenges to the Base Manager and
    other team members;
  • Deliver
    community trainings on permaculture with field officers and maintain community
    engagement;
  • Follow-up
    on project implementation and procurement where needed;

Documenting and
Compliance

  • Keep
    record of all relevant project activity documents, in particular beneficiary
    list, completion certificates, attendance sheets, etc.;
  • Help
    maintaining a beneficiary master database containing all beneficiary
    registration and baseline information as well as the project activities from
    which the beneficiaries benefitted and ensure the data is protected from misuse
    in line with ACTED’s data protection policy;
  • Ensure
    staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures
    and donor requirements.
  • Ensure
    that the capital office is up-to-date with project
    status/challenges/developments;
  • Ensure
    weekly reports to capital office and when needed;**

Beneficiary
Engagement and Accountability

  • Adhere
    to ACTED’s Code of Conduct and treat all beneficiaries with respect and without
    any distinction or discrimination based on nationality, race, ethnicity, tribe,
    gender, religious beliefs, political opinion or disability;
  • Work
    with the local stake holders to select the beneficiaries benefitting from
    project activities;
  • Communicate
    ACTED’s Complaints and Response Mechanism to target communities and participate
    in solving complaints related to the project in coordination with the Base
  • Participate
    in project coordination meetings as and when required.

External
Coordination and Stakeholder Engagement

  • Undertake
    communication and liaison activities to actively consult and involve
    beneficiaries, key informants, actors, partners and stakeholders in all stages
    of project design and implementation;
  • Cultivate
    good relations with key humanitarian actors – local and international,
    including government authorities and non-state actors, through regular
    attendance at technical meetings and bilateral meetings;
  • Identify
    opportunities to collaborate and coordinate efforts with other organizations to
    ensure ACTED activities build upon – rather than replicate – the work of
  • Ensure
    that each member of the Karamoja team is aware of security issues, policies,
    SOPs and they follow them accordingly.**
  • Ensure
    program and support staff undertake their duties and abide by HR policies
  • Ensure
    that field staff understand and are able to perform their roles and
    responsibilities;
  • Follow-up
    the work plans and day-to-day activities of the field staff;
  • Manage
    the project staff in coordination with the HR and Base Manager;
  • Ensure a
    positive working environment and good team dynamics among the Karamoja staff;
  • Ensure
    capacity building among staff in WASH.
  • Contribute
    to the development of procurement plans;
  • Send
    accurate and precise order forms in a timely manner;
  • Ensure a
    proper management and use of the project assets and stocks;
  • Plan
    WASH team movements based on available fleet and applicable policies in close
    coordination with the Logistics Manager
  • Forecast
    monthly cash requirements for the Project activities and timely submit to the
    Finance Manager for on time cash transfers
  • Assess
    the activities undertaken and ensure efficient use of resources;
  • Undertake
    regular field visits to provide technical guidance and supervision as well as
    regularly monitor the progress of the project activities;
  • Document
    lessons learned and best practices and share them with the Base Manager so they
    can be reflected in project planning and decision making.
  • Ensure
    adherence to donor procedures by project staff;
  • Support
    the Base Manager in the preparation of progress and final reports, ensuring the
    quality and accuracy of technical information for [sector] activities
  • Participate
    in communication of activities through the regular collection of pictures and
    stories related to project activities;
  • Participate
    in new proposal development processes through the provision of expert
    programmatic advice related to contextual knowledge.
  • Promoting
    of and adhering to Prevention of Sexual Exploitation and Abuse policy and
    guidelines (for site residents, ACTED staff, partner agencies, casual labours
    ).
  • Offer
    technical support and inputs to other projects in similar sectors if any
  • Any
    other tasks as assigned by the Line Manager.

Qualifications, Skills and Experience:

  • The applicant
    must hold excellent academic qualifications, including a Bachelor degree in
    Development Studies, Agriculture, Water and Sanitation or relevant discipline;
  • At least
    two to three years of experience working in INGOs/projects, or a related field;
  • Proven
    experience in sustainable agriculture and permaculture;
  • Excellent
    MS Office skills;
  • Excellent
    analytical and problem-solving skills;
  • Excellent
    team working skills;
  • Good
    organizational, communication and interpersonal skills;
  • Ability
    to work with remote staff in an effective and efficient manner;
  • Ability
    to think creatively in terms of tool and process development;
  • Positive
    attitude and a willingness to learn;
  • Ability
    to operate in a cross-cultural environment requiring flexibility;
  • Fluency
    in English required; Knowledge of Karimojong and or other local languages an
    asset;
  • Ability
    to work independently

All qualified Uganda
Nationals with the required skills are invited to submit their applications
accompanied by detailed curriculum vitae, academic qualifications and cover
letter as a single document i.e. with the cover letter being on the first page
and the CV starting on the second page, detailing three work related referees
and contacts to uganda.jobs@acted.org with the subject line as;

APPLICATION FOR
PROJECT OFFICER POSITION–UGANDA. Note that Applications sent without this exact
subject line will not be shortlisted.

NB: Only the shortlisted candidates will be
contacted.

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