Field Finance Manager Job-American Bar Association (ABA)

Job Title:    Field Finance Manager

Organisation: American Bar Association (ABA)

Duty Station:  Kampala, Uganda

About US:

American Bar Association is committed to serving its members, our profession and the public by defending liberty and delivering justice as the national representative of the legal profession.

Job Summary:  The American Bar Association, Rule of Initiative (ABA ROLI) is seeking a Field Finance Manager (FFM) to support its program from its office in Kampala. The FFM will be responsible for supporting a range of finance and logistics matters.

Key Duties and Responsibilities: 

Finance

  • Develop and implement administrative systems, including personnel, finance, budgeting, property, customs/shipping, procurement, travel, and mail.
  • Prepare monthly payslip and payments to tax and social security offices.
  • Organize expense receipts, assign budget codes, input key information into Quickbooks.
  • Compile monthly expense report and respond to inquiries.
  • Prepare the monthly cash forecast.
  • Ensures compliance with organization’s procurement policies and proper allocation of costs for procurement.
  • Assist the Program Manager with the office banking including drafting of checks, inter-bank transfers and other banking documents.
  • Maintains administrative records through both electronic and hard copy means. Fully ensures the confidentiality of records.
  • Obtains pro forma quotes from vendors on the local market for goods and services.
  • Maintains inventory for office.
  • Establishes and maintains good relations with government offices, banks and vendors.

Logistical support to program

  • Support planning and implementation of project activities including workshops, trainings, and meetings
  • Make logistical arrangements to support project activities
  • Attend program events to assist the Program Manager on logistical matters.
  • Create checklists and track travel and workshop logistics
  • Interface with program partners on workshop, travel, and other logistics
  • Other administrative duties as assigned

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s Degree or Advanced Diploma in Finance or related field.
  • A minimum of two years of proven administrative or assistant experience. Experience with NGOs and/or INGOs will be regarded as an advantage.
  • Extensive knowledge of Finance laws, procedures, management and experience policies related to the procurement of goods and services.
  • Demonstrated experience supporting financial functions of an organization including event logistics.
  • Good administrative skills and experience organizing large amounts of paper and data.
  • Advanced proficiency working with Microsoft Office Word and Excel and QuickBooks.
  • Must be a resourceful and creative individual who can design flexible options to respond to organizational needs.
  • Fluency in written and oral English.
  • Demonstrated ability to work as part of a team with effective interpersonal skills/relationships.
  • Highly organized, proactive, hardworking, focused, and attention to detail.

How to Apply:

All candidates should submit the following to Ms. Danielle Schmitz at [email protected] and Ms. Violah Ajok at [email protected]

  • Motivation letter
  • Curriculum vitae

Deadline: 13th August 2021

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