Finance and Administration Assistants Job – International Fertilizer Development Center (IFDC)

Job Title:  Finance and Administration Assistants (3 Job Placements)

Organisation: International Fertilizer Development Center (IFDC)

Duty Station: Fort Portal, Mbale, Kabale, Uganda

 

About US:

The International Fertilizer Development Center (IFDC) is an independent non-profit organization that combines innovative research, market systems development, and strategic partnerships to spread sustainable agricultural solutions for improved soil health, food security, and livelihoods around the world.

 

Job Summary:  The Finance and Administration Assistant will be providing overall support to the Finance & Admin department. He/she will be based in either the Fort Portal (1) main office or the Mbale(1) or the Kabale(1) field offices.

 

Key Duties and Responsibilities:  

  • Oversee logistical and administrative support for project activities in Uganda.
  • Oversee the administrative and financial management of the IFDC Office
  • Manage administrative records of country office staff (contracts, social security, insurance, annual appraisal, etc.), including trainees
  • Ensure the preparation and monitoring of advance requests, expense projections and other budget related materials for the Mozambique Country Office
  • Ensure all legal requirements regarding employment of staff are implemented
  • Assist the NAFO in Managing all insurance coverage of country staff and reimbursements.
  • Control / supervise the management of equipment, including vehicles, and all that pertains to logistics (acquisition procedures, monitoring and inventory, etc.)
  • Assist the NAFO in vehicle/fuel management
  • Write administrative correspondence and periodic reports
  • Assist in the organization of regional and local meetings (budget and logistics)
  • Assist in the finalization of MoUs, contracts and other agreements
  • Assist in organizing workshops/conferences logistics, prepare workshops/conferences materials, prepare minutes and highlight agreed upon actions, coordinate follow-ups, and booking facilities
  • Attaching support documents to invoices before payment.
  • Assist in booking accommodation for visitors and project staff.
  • Assist accounts team in scanning of vouchers
  • Assist in visa processing and air travel logistics

Qualifications, Skills and Experience:

  • The candidate must hold a degree in Business Administration, Accounting or another relevant field
  • Have at least five (5) years professional working experience in similar or closely related role.
  • Be able to express oneself orally and in writing in English
  • Have basic accounting and Admin experience within NGO setup
  • Being able to work independently and take initiative
  • Ability to work in a multidisciplinary and international team and in a multicultural environment
  • Be organized, rigorous and trustworthy
  • Have a good knowledge of local labor laws and admin procedures
  • Excellent communication skills with ability to express ideas clearly, logically and effectively.
  • This position is open to Ugandan nationals only.
  • Must be willing to be based in the main project office of Fort Portal or the field offices in Kabale or Mbale
  • Ability to work independently under pressure and meet strict deadlines.
  • Act in accordance with and defend the best interests of IFDC
  • Ability to work independently, under pressure to meet tight deadlines with quality output.
  • Strong sense of integrity and personal commitment to the achievement of goals.
  • Consistently maintains focus and perseveres in the face of obstacles, inspiring others to do the same.
  • Strong interpersonal and team working skills with ability to maintain effective work relationships
  • Excellent communication skills with ability to express ideas clearly, logically and effectively
  • Anticipates key issues in work and identify creative and practical solutions.
  • Great organizational skills and attention to detail in operationalization of administrative and finance tasks.
  • Honors all commitments made to colleagues and partners.
  • Have the ability to work in a multicultural environment, be open-minded and seek to understand
  • People management skills is highly required

 

How to Apply:

All suitably qualified and interested candidates should apply online at the link below.

 

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