Fleet Assistant  – International Rescue Committee (IRC)

Organization: International
Rescue Committee (IRC)

Reports to: Supply
Chain Officer

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

Job Summary: The
Fleet Assistant is responsible for the efficient coordination and management of
all transport, fleet, and equipment management functions for IRC’s office in Arua.
The position will also be responsible for the implementation of good fleet
management practices and policy across all the field sites

Key Duties and Responsibilities:  

  • Work
    with the Supply Chain manager/officer to design a suitably staffed and equipped
    transport function to support the IRC’s vehicle operations and policies.
  • Implement
    and direct IRC standard Vehicle policies and procedures, with attention to
    safety and security issues.
  • Manage
    and be accountable for the vehicle fleet, ordering and inventory management of
    all vehicle related parts and consumables, including fuel.
  • Evaluate,
    manage and monitor drivers.
  • Focal
    point for all purchases in Transport department. Raising PRs for vehicles spare
    parts and vehicle repairs.
  • Manage
    the vehicle pool (if applicable).
  • Ensure
    that appropriate communications equipment is installed and functioning in IRC
    vehicles to meet the operational and security requirements.
  • Ensure
    the correct and timely routine maintenance and repair of IRC vehicles and
  • Ensure
    that all vehicles carry the required on-board documentation and that all
    documents are kept current (including insurance).
  • Inspect
    and record condition of vehicles, by maintaining weekly checklists file and
    ensuring that Vehicles logbooks are accurately filled
  • Carry
    out regular training to all drivers on basic vehicle mechanic skills, daily
    vehicle inspection, drills on safety driving, defensive driving, use of Codan,
  • Ensure
    all vehicles are properly cleaned on daily basis.
  • Prepare
    weekly and monthly report on transport department and discuss with Supply Chain
    manager
  • Signing
    on vehicle fuel forms for refueling and keeping accurate record and monitoring
    system on fuel consumption.
  • Work
    with the Supply Chain Coordinator to ensure that vehicles are prepared for
    routine and emergency security requirements.
  • Ensure
    that all vehicles are secure when not in use.
  • Be
    familiar with local regulations / laws.Any other duties as may be assigned by
    the supervisor

Qualifications, Skills and Experience:

  • The ideal
    candidate for the International Rescue Committee (IRC) Fleet Assistant job must
    have two years’ work experience in fleet management, at least one year in a
    supervisory capacity.
  • Holder
    of a valid driving license
  • Competent
    in spoken and written English
  • Mechanical
    background is a plus
  • Good
    mathematical skills.
  • Competent
    use of PC especially spreadsheets.
  • Experience
    in Using HF/VHF radios
  • Strong
    sense of personal integrity.
  • Attention
    to detail.
  • Strong
    supervisory skills.
  • Ability
    to multi-task.
  • Team
    spirit and problem-solving abilities.
  • Knowledge
    of generic transport procedures and practices (IRC or NGO experience
    advantageous).

All interested
applicants should apply online at the link below.

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