Job Title: Human Resource and Administration Officer
Organisation: International Rescue Committee (IRC)
Duty Station: Uganda
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.
Job Summary: Under the direct supervision of the Field Coordinator, the Human Resources and Administration Officer supports the affairs related to the day to day running of the IRC Kyaka office and is key in providing support on HR and Admin functions. They will support the human resources and administrative function in compiling payroll information, maintenance of all personnel files, leave management, staff benefits for Kyaka staff as outlined in the details below.
Key Duties and Responsibilities:
Recruitment and Orientation
- Facilitate recruitment processes for local recruitments as required and monitor HR recruitment policies and procedures are consistently followed.
- In coordination with the Country HR Lead and the Field Coordinator, facilitate the integration/transition processes to ensure new and transferred staff to Kyaka receive required information for their integration.
- Ensure all new staff receive IRC Way orientation and related documentation.
Compensation and Benefits
- Support in responding to employee inquiries regarding salary and benefits.
- Act as focal point to receive staff concerns about their compensation and benefits.
- Provide timely feedback to Field Coordinator and/or Country HR Lead about all staff concerns related to their compensation and benefits.
- Facilitate and provide guidance for resolving minor employee relations issues in the field office.
- Provide Field Coordinator and/or Country HR Lead with information of any employee relations issues occurring in the field.
- Facilitate relationships between labor/social services and IRC staff.
- Coordinate the collection of staff timesheets, ensuring that they are provided on time and sent to head office systematically.
- Implement the process of staff taking their leave in accordance with IRC regulations.
- Provide staff information to the Country HR Lead in Kampala on a regular basis.
- Communicate any staff welfare concerns to the Field Coordinator and/or Country HR Lead in a timely manner.
- Coordinate the process of always ensuring availability of adequate office supplies.
- Coordinate hotel/accommodation, flight booking etc. with Kampala and other field locations.
- Submit regularly as required, information to Country HR Lead for HR Metrics preparation.
- Submit monthly payroll information to the Country HR Lead in a timely manner.
- Update and submit regularly staff leave tracking.
- Submit weekly and monthly recruitment reports.
- Maintain proper records for all correspondences.
- Ensure compliance of administrative policies and procedures with IRC standards and local law in the Kyaka office.
- Perform any other official duties as assigned by the supervisor.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Human Resources Management or related field.
- At least three years of relevant professional experience in administration/human resources and in similar position.
- Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR or Administration sector.
- Good knowledge and application of Uganda Labour Laws.
- Good working knowledge of Human Resource Management Information Systems (HRMIS)
- Experience in supervising staff
- Previous team experience and knowledge of team dynamics desirable
- Ability to maintain the highest degree of discretion and confidentiality.
- Advanced proficiency in Microsoft Windows, Word, Excel, Access, and Microsoft Outlook.
- Must be detail-oriented and able to work independently with minimal supervision.
- Excellent organizational, communication and time management skills.
- Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline
- Honest, reliable, and trustworthy.
- Willingness to adhere to and implement the IRC rules.
- Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress
- Able to coach and support others.
- Substantial knowledge of Uganda employment law/labor laws.
- Excellent verbal and written communication skills plus fluency in spoken and written English.
- Able to cope with basic living conditions during field trip (in case required).
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Deadline: 26th August 2022