Jobs – Finance Officer at Stop Malaria Project

Job Title: Finance Officer

The Stop Malaria Project (SMP) is a six-year USAID funded initiative awarded in September 2008 The project is being implemented by a consortium of partners led by the Johns Hopkins University, Bloomberg School of Public Health, Center for Communication Programs (JHU/CCP). Other Partners include Malaria Consortium, Communication for Development Foundation Uganda (CDFU) and Infectious Diseases Institute Limited (IDI).

Job Summary: The Finance Officer will provide professional and technical accounting services for Stop Malaria Project (SMP).
Key Duties and Responsibilities: 
  • Offer technical guidance and assistance to establish financial management systems and to prepare financial reports using QuickBooks and monthly imprest reporting.
  • Review payment vouchers, code and post all financial transactions in QuickBooks and ensure that accurate and timely accounts are submitted in accordance with CCP regulations.
  • Keep records of VAT payments, and submit documentation to USAID for reimbursement
  • Compile and submit the annual USAID VAT report to the Finance Manager
  • Maintain records of disbursements and receipts on a daily basis.
  • Prepare quarterly projections of expenditures for submission to JHUCCP Baltimore with monthly financial reports
  • Prepare local purchase orders and consulting agreements with appropriate documentation.
  • Follow up the accountability of financial transactions with staff members.
  • Review travel expense reports and process reimbursements.
  • Actively participate in all aspects of the procurement management process, including but not limited to drafting/advertising requests for bids specifications and/or SOWs.
  • Establishing criteria for evaluation, documenting the process, ensuring selections are based on solid rationale, ensuring the integrity of the procurement process at each step, maintaining complete procurement files, etc.
  • Review and seek approval for activity budgets.
  • Compile cost share documentation for JHU CCP and other Partners
  • Maintain bank reconciliations, creditors and debtors ledgers.
  • Follow up financial transactions with staff members, other agencies & vendors.
  • Technically support non-finance staff through in-house trainings.
  • Make certain that a proper filing system is in place for easy accessibility of documents.
  • Research and prepare recurring and adhoc financial reports (work plan updates, pipelines, etc.) for program staff
  • Stay abreast of USAID, Donor, JHU, and CCP rules, regulations, and guidelines and provide guidance to program staff as required.
  • Act as a focal liaison with the bank on general issues including exchange rates, electronic systems, etc.
  • Make periodic field visits as necessary to provide financial support
  • Perform compliance checks to ensure integrity of program financial management
Qualifications, Skills and Experience: 
  • The USAID SMP Finance Officer must hold a Bachelor’s Degree in Commerce,  Accounting, Business Administration, or its equivalent in related fields OR Completed professional qualification in ACCA, CPA, CIMA;
  • Computer literacy skills with practical experience in use of accounting packages, especially QuickBooks;
  • Five or more years’ experience in Finance on a US government funded project required;
  • Prior experience with procurement regulations and procedures required
  • Extensive knowledge of Generally Accepted Accounting and Auditing Principles and laws, rules and regulations related to accounting;
  • The ideal candidate must be extremely knowledgeable with financial management;
  • Good familiarity with USAID/ US government federal regulations i.e 22 CFR 226, 228 and 2 CFR 230 and the ADS 310;
  • Excellent command of QuickBooks;
  • Keen eye for detail
  • Excellent analytical and result-oriented skills;
  • Fluent in English, both written (spelling, style and grammar) and spoken.
  • Excellent communication skills including written (spelling, style and grammar) and spoken
How to Apply:
All interested job applicants should send copies of their CVs, academic transcripts/testimonials and three professional referees to:
Johns Hopkins University,
Center for Communication Programmes,
Plot 15 Binayomba Avenue, Bugolobi
(Same street as Royal suites and Ambrossoli International School) Attn: HR Manager.
Please submit your CV of not more than 3 pages typed and a letter of interest not more than 1 page typed. Please write on the envelope what position you are applying for.
Deadline: 14th April, 2014
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