Job Title:Â Personal Assistant
The Uganda Retirement Benefits Regulatory Authority manages retirement plans for Uganda’s public workforce by serving as the fiduciary stewards of the contributions and disbursements of the pension trust funds. In partnership with the state’s public employers, we help ensure that they can offer their employees a comprehensive retirement plan that is responsive to their needs and is equitable to all stakeholders.
URBA’s primary mandates include;
- Regulate the establishment, management and operation of retirement benefits schemes in Uganda in both private and public sector
- Supervise institutions which provide retirement benefits products and services
- Protect the interest of member and beneficiaries of retirement benefits schemes
- Promote the development of the retirement benefits sector
- Provide for licensing for custodians, trustees, administration and fund managers of retirement benefits schemes, the appointment of inspectors and interim administrators.
Key Duties and Responsibilities:
- Manage all communications in the CEO’s office -Handle the CEO’s administrative correspondences.
- Manage the CEO’s diary
- Arranging the CEO’s meetings
- Give coordination and logistical support between the office of the CEO and other management units
- Compile needs of the office of the CEO and ensure that they are provided in time
- Manage documentation, filing and dissemination in the office of the CEO
- Taking dictations as well as drafting letters
- Ensure good ambiance and proper sanitation of the office and immediate environment
- Maintain and up to date stakeholder database detailing names, addresses and phone numbers that the CEO may require on a day to day basis
- Ensure that the CEO’s travel arrangements are effectively handled
- Perform any other duties assigned by the supervisor.
Qualifications, Skills and Experience:
- The Personal Assistant (PA) should preferably hold a Bachelor’s degree in Secretarial Studies
- At least six (6) years’ experience in a Personal Assistant or Secretarial role in an executive office
- Good working knowledge of MS office packages;
- Ability to run various office machines
- Good organizational skills
- Excellent interpersonal and Communication skills
- Ability to effectively follow oral and written instructions especially procedures manuals
- Possess a high degree of attention to detail
- Excellent team player
How to Apply:
If you believe you are the right candidate and would love to contribute to the Ugandan pension sector, please deliver your application and CV clearly detailing your suitability for the position in terms of required qualifications and experience to the URBRA reception on 3rd Floor, Plot 1 Clement Hill road, Kampala, Uganda or send via E-mail to recruitment.hr@urbra.go.ug
Deadline: 24th January, 2014
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