UN Admin Jobs – Programme Assistant – KOICA Project – World Health Organization (WHO)

UN Admin Jobs – Programme Assistant – KOICA Project – World Health Organization (WHO)

Job Title:    Programme Assistant – KOICA Project

Organization:  World
Health Organization (WHO)

Duty Station:  Kampala,
Uganda

Reports to: Coordinator/KOICA
Project

 

About US:

The World Health
Organisation (WHO) is the directing and coordinating authority for health
within the United Nations system.  WHO is responsible for providing
leadership on global health matters, shaping the health research agenda,
setting norms and standards, articulating evidence-based policy options,
providing technical support to countries and monitoring and assessing health
trends.

 

Key Duties and
Responsibilities:

  • Provide
    Administrative support to the KOICA Project
  • Initiate
    correspondence projects on the orientation of technical officers; finalize them
    in accordance with WHO and departmental styles and check language, grammar and
    accuracy before submission for approval and signature;
  • Organize
    the administrative preparation of internal and external meetings, including the
    preparation of business plans, letters of invitation, cost estimates and travel
    requests; assist in the preparation of documents; sending materials and
    liaising with participants and others involved;
  • Analyze
    correspondence and requests received, highlight incoming
  • documents
    and attach background information and identify areas requiring action by
    Program Managers, drawing attention to important issues.
  • Schedule
    meetings of Program Administrators, according to schedules and needs; take
    minutes of meetings and follow up on issues requiring action to ensure prompt
    response to WHO requests;
  • Obtain
    information documents for meetings, seminars, workshops, etc.al officers take
    part in, verify their availability and ensure that they have the appropriate
    information files and documents;
  • Ensure
    that technical reports and documents conform to WHO standards, rules,
    practices, procedures and editing style and correct them as necessary prior for
    submission, for the WHO Representatives signature.
  • Use
    appropriate monitoring tools, monitor and ensure deadlines are met, and
    correspondence and requests are analyzed and processed as soon as possible
  • Prepare
    requests for official travel by Technical Officers. Make airline and hotel
    reservations, prepare travel records and handle other related matters upon
    request;
  • To
    collaborate and interact with other Programme Assistants in the other Clusters
    and the Senior Management Officers (SMO) Assistant for administrative support
    related to cross cutting functions, which is cross cutting in nature.
  • Perform
    other related duties as required or directed, including support to
    Administration and the WHO Representative’s Office.

 

Qualifications, Skills and Experience:

  • The ideal
    candidate for the Programme Assistant job should have completed secondary
    school, followed by Administrative training and/or Management.
  • Desirable:
    Training in UN systems is an advantage.
  • Proven
    skills in drafting and editing required.
  • A minimum
    of six years of experience in a recognized public or private institution
  • Previous
    experience in administrative support positions within WHO or another UN agency
    is an asset. Experience in Oracle-based systems or another ERP system is an
    asset.
  • Other
    considerations (e.g. IT Skills) Work requires the use of word processing or
    other software packages, and standard office equipment.
  • Formal
    or self-training in the use of standard office software. Training in
    Oracle-based or other Enterprise Resource Planning (ERP) systems an asset.
  • Languages
    required:
    Proficiency in
    written and spoken English; Knowledge of another UN language would be an added
    advantage.

 

Competencies Core

  • Technical
    expertise
  • Overall
    attitude at work
  • Teamwork
  • Respecting
    and promoting individual and cultural differences
  • Communication
  • Creating
    an empowering and motivating environment

Functional
competencies

  • The
    incumbent will demonstrate mastery and actualize his/her knowledge in the use
    of modern office technology through internal courses, on the job or
    self-training.
  • He/she
    will keep abreast of changes in procedures and practices, rules and
    regulations, organizational structure in Country Office, organic group and WHO,
    to be able to brief and explain procedures to other staff members.

 

How to Apply:

All candidates
should send their applications accompanied by detailed Curriculum Vitae and
copies of certificates, diplomas and testimonials should be addressed to:

 

The WHO
Representative,

60 Prince Charles
Drive,

  1. O. Box 24578,
    Kampala. Uganda

 

Applications should
be submitted to the following e-mail address: [email protected]

 

N.B. Only
shortlisted candidate will be contacted.

 

Deadline: 15th October 2020

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