Job Title: Logistics Assistant
Organisation: International Committee of the Red Cross (ICRC)
Duty Station: Kampala, Uganda
Reports to: Logistics Country Manager
About US:
The International Committee of the Red Cross (ICRC), an impartial, neutral and independent humanitarian organisation. Having its headquarters in Geneva, Switzerland, the ICRC is given its mandate by the Geneva Conventions to protect victims of international and internal armed conflicts.
Job Summary: The Logistics Assistant supports the delegation’s logistics team by M following up on and handling requests.
Key Duties and Responsibilities:
Customer Service Desk – 40%
- Ensures validation and recording of Supply Requests (SRS) according to established criteria
- Ensures accurate and timely follow-up and treatment of Supply Requests in collaboration with the Logistician Provides feedback to the requester concerning status of validated Supply Requests Updates and closes SR files in Iris/JDE
- Establishes and keeps up to date SR Data Base (JDE) Investigates for delayed SRS
- Ensures that purchasing is carried out in accordance with ICRC standards, is auditable and fully transparent and is carried out to the satisfaction of the “client” departments
Procurement and Purchasing – 10%
- Ensures that purchasing is carried out in accordance with ICRC standards, is auditable and fully transparent and is carried out to the satisfaction of the “client” departments
- Independently carries out ordinary procurement for specific sector(s) up to a certain amount
- Follows up on purchases and deliveries and checks that they conform with specifications and contract details
- Receives goods and checks that they correspond to quantities and quality ordered
- Compiles and reconciles suppliers’ invoices against purchasing documentation
- Participates in updating statistics and reporting
Warehousing -20%
- Manages the monthly stock inventory for all assistance items in accordance with ICRC guidelines
- Ensures all the stock items are accompanied by the appropriate documents
- Ensures that all storage facilities are appropriate for requirements, clean and secure
- Reports to the Immediate Supervisor in order to enable him /her maintaining optimum stock levels, using cards or other systems, this according to regulations in place and instructions received by the Immediate Supervisor
- Monitors and follow ups on claims and claims procedures Responsible for the reception, careful inspection of all items delivered to all types of stocks and documents signature Responsible for the proper and careful storage of all items and for their packing and loading for distribution to ‘clients’ Supervises/checks the Loaders / Head Loaders while working in the store
- Management of Logistics Databases & applications – 15% Responsible for operating and maintaining ICRC logistics standard databases & applications
- Provides user training & support on logistics standard databases & applications
Transport/Dispatch – 5%
- Arranges and executes forwarding of all assistance items, diplomatic pouch, personal effects to final destination as requested
- Sends back to issuer all Waybills after having them signed
Statistics -10%
- Updates the logistics dashboard and provides statistics & reports
Qualifications, Skills and Experience:
- The ideal applicant must hold a University degree in Logistics, stores, supply chain management or related field
- At least three years’ work experience in a Logistics department or environment
- Confirmed computer skills, especially in Excel & Word
- Able to work within deadlines and sometimes under stressful conditions
- Driving skills with a valid driving permit with B and DL classes is an added advantage
How to Apply:
All Interested candidates should submit their application clearly titled “Logistics Assistant” (including CV and copies of academic and work certificates), exclusively by email to the following address: kam_hrrecruitment_services@icrc.org
Attach your documents as a single file/document.
Deadline: Monday 23rd January 2023
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