Jobs – Finance and Administration Assistant at African Wildlife Foundation

For more than 50 years, the African Wildlife Foundation (AWF) has been a key player in African Conservation and sustainable development. The African Wildlife Foundation (AWF) together with the people of Africa, works to ensure the wildlife and wild lands of Africa will endure forever.

• Technically support the supervisor in daily, real-time entry of program payables accounting data in Serenic, ensuring monthly close deadlines are adhered to
• Follow-up on invoices with vendors for timely month close program payments
• Assist in preparation and maintain office petty cash and expense trail for timely monthly report generation
• Work in liaison with the supervisor to ensure staff receive the necessary support in planning field/business trips. This includes making flight and hotel reservations as well as process visa applications as required
• Inform the supervisor of upcoming large payments
• Guarantee that staff advances are provided timely and closed by staff upon return
• Ensure administrative, financial and logistical compliance to USAID rules and regulations
• Provide support in day-to-day front office management this includes making and receiving calls, sharing of messages to staff in a timely manner, facilitating courier services for out-going mail/parcels and ensure efficient tracking
• Provide back-up for team and follow-up on pending procurement tasks
• Provide back-up to Communications Officer on issues relating to arranging meetings within office premises

• The most ideal candidate should hold Book keeping qualification, minimum CPA1, Office Administration (logistics and procurement)
• A minimum of two years’ relevant experience in a busy office
• Highly proficient in the use of computers, especially Microsoft Excel, Word and accounting databases
• Good understanding and knowledge of the government regulations (Income tax, VAT and duty requirements)
• Past exposure and experience working for USAID programs an added advantage
• Highly Self-driven with high attention to detail and ability to meet strict deadlines
• Possess the ability to manage multiple tasks and prioritization
• Excellent verbal and written communication skills
• Excellent organizational aptitude and coordinating ability
• Possess the ability to assess and react appropriately to changing circumstances
• Ability to work as part of a team in a multicultural environment
• Willingness to travel, sometimes to remote areas

Deadline: 4^th April, 2014