Jobs – Finance Officer at Stop Malaria Project

The Stop Malaria Project (SMP) is a six-year USAID funded initiative awarded in September 2008 The project is being implemented by a consortium of partners led by the Johns Hopkins University, Bloomberg School of Public Health, Center for Communication Programs (JHU/CCP). Other Partners include Malaria Consortium, Communication for Development Foundation Uganda (CDFU) and Infectious Diseases Institute Limited (IDI).

• Offer technical guidance and assistance to establish financial management systems and to prepare financial reports using QuickBooks and monthly imprest reporting.
• Review payment vouchers, code and post all financial transactions in QuickBooks and ensure that accurate and timely accounts are submitted in accordance with CCP regulations.
• Keep records of VAT payments, and submit documentation to USAID for reimbursement
• Compile and submit the annual USAID VAT report to the Finance Manager
• Maintain records of disbursements and receipts on a daily basis.
• Prepare quarterly projections of expenditures for submission to JHUCCP Baltimore with monthly financial reports
• Prepare local purchase orders and consulting agreements with appropriate documentation.
• Follow up the accountability of financial transactions with staff members.
• Review travel expense reports and process reimbursements.
• Actively participate in all aspects of the procurement management process, including but not limited to drafting/advertising requests for bids specifications and/or SOWs.
• Establishing criteria for evaluation, documenting the process, ensuring selections are based on solid rationale, ensuring the integrity of the procurement process at each step, maintaining complete procurement files, etc.
• Review and seek approval for activity budgets.
• Compile cost share documentation for JHU CCP and other Partners
• Maintain bank reconciliations, creditors and debtors ledgers.
• Follow up financial transactions with staff members, other agencies & vendors.
• Technically support non-finance staff through in-house trainings.
• Make certain that a proper filing system is in place for easy accessibility of documents.
• Research and prepare recurring and adhoc financial reports (work plan updates, pipelines, etc.) for program staff
• Stay abreast of USAID, Donor, JHU, and CCP rules, regulations, and guidelines and provide guidance to program staff as required.
• Act as a focal liaison with the bank on general issues including exchange rates, electronic systems, etc.
• Make periodic field visits as necessary to provide financial support
• Perform compliance checks to ensure integrity of program financial management

• The USAID SMP Finance Officer must hold a Bachelor’s Degree in Commerce,  Accounting, Business Administration, or its equivalent in related fields OR Completed professional qualification in ACCA, CPA, CIMA;
• Computer literacy skills with practical experience in use of accounting packages, especially QuickBooks;
• Five or more years’ experience in Finance on a US government funded project required;
• Prior experience with procurement regulations and procedures required

• Extensive knowledge of Generally Accepted Accounting and Auditing Principles and laws, rules and regulations related to accounting;
• The ideal candidate must be extremely knowledgeable with financial management;
• Good familiarity with USAID/ US government federal regulations i.e 22 CFR 226, 228 and 2 CFR 230 and the ADS 310;
• Excellent command of QuickBooks;
• Keen eye for detail
• Excellent analytical and result-oriented skills;
• Fluent in English, both written (spelling, style and grammar) and spoken.
• Excellent communication skills including written (spelling, style and grammar) and spoken