Job Title: Finance and Administrative Manager
John Snow, Inc., and our nonprofit JSI Research & Training Institute, Inc., are public health management consulting and research organizations dedicated to improving the health of individuals and communities throughout the world. JSI’s mission is to improve the health of underserved people and communities and to provide a place where people of passion and commitment can pursue this cause.
For 35 years, Boston-based JSI and our affiliates have provided high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 106 countries, and currently operates from eight U.S. and 81 international offices, with more than 500 U.S.-based professionals and 1,600 host country staff.
Job Summary: The Finance and Administrative Manager will be responsible for efficient oversight of the financial and administrative systems for field projects. S/he works closely with Project Coordinator, Technical Director, the Country Director and the overseas project team to provide daily direction and support to JSI/Uganda. The Finance Manager works alongside other project members in all operational aspects of field and project management and financial aspects of proposal budget development. The Finance and Administrative Manager will steer the JSI project and support the JSI/Uganda Office in administering and accounting for human, material and financial resources. She or he will be responsible for maintaining office space at national level and possibly in a number of district hubs in the coming years, and for establishing and facilitating the use by staff of project financial, administrative, personnel, logistics, and communications systems. The FAM will ensure consistent adherence to JSI Research & Training, Inc. (JSI) regulations, policies and standard accounting procedures, donor regulations and Uganda laws. He/she will work under the direction of the Finance and Contracts Manager with day to day supervision from the JSI Uganda Technical Director and will maintain ongoing, open communications with MCSP/Uganda and other affiliated offices in Uganda and in the US.
Key Duties and Responsibilities:
- Develop and maintain JSI’s financial, administrative, and personnel systems for use by the Uganda office
- Assist JSI/Uganda offices in Kampala and possibly establish and support in district hubs in the future
- In charge of procuring inventory and maintain, furniture and equipment for the Kampala and district offices
- Develop and maintain operational and financial procedures that facilitate the work of project staff and their counterparts
- Work to align policies, procedures and increase cost and operational efficiency when possible
- Oversee the recruitment and training of the JSI project’s administrative and support staff in all offices; organize and engage in team building activities to ensure a well-informed and cohesive staff
- Supervise financial and administrative staff working in the Kampala and district offices
- Ensure compliance with donor regulations and JSI policies and procedures in the implementation of all project activities
- Support the Finance and Contracts Manager and JSI Technical Manager in contract compliance and related issues
- In charge of negotiating grants and contracts with non-governmental organizations (NGO), should such grants and contracts be required
- Establish and maintain clear and regular communications with district teams and offices to maximize operational effectiveness
- Assist the Technical Manager in maintaining an open and continual information link with JSI headquarters in the US
- Consolidate and provide consolidated monthly field financial reports to Technical Manager and JSI headquarters in the US
- Ensure all transactions and activities are conducted in accordance with generally accepted accounting principles or standards
- Support the Senior Technical Manager in ensuring that JSI Uganda financial controls and systems comply with JSI accounting practices and meet donor standards
- Act as primary lead in any audits or finance and administrative reviews of the Kampala and/or district-level offices
Qualifications, Skills and Experience:
- The applicants for the aforementioned non-profit organization career should hold a BA in business, accounting, or related field
- Six or more years or more of experience working on a project sponsored by the US Government and /or an international NGO
- Past exposure and experience in the management of international contracts and grants preferred
- Proven skills and practice in financial management
- Prior experience supervising finance and administrative employees based in multiple locations
- Working knowledge of international donor regulations, including USAID, a plus
- Computer literacy i.e. advanced skills in the use of Quickbooks, Microsoft (MS) Office, including MS Word, Excel and PowerPoint
- Proficiency in written and spoken English
How to Apply for the job:
All interested candidates should Apply by sending their resumes and cover letters through the Online JSI Recruitment website.
Deadline: 30th December 2014