Executive Assistant Job – Uganda Wildlife Authority (UWA)

Job Title:   Executive Assistant

Organisation: Uganda Wildlife Authority (UWA)

Duty Station:  Kampala, Uganda

Reports to: Executive Director

About US:

Uganda Wildlife Authority (UWA) is a semi-autonomous agency under the Ministry of Tourism, Wildlife and Antiquities. UWA was established in 1996 and is managed in accordance with the Wildlife Act Cap 200.

Job Summary:  The Executive Assistant will provide professional, confidential administrative support to the Executive Director (ED) for the effective performance of his/ her function.

Key Duties and Responsibilities:

  • Review documents and prepare briefs in regard to meetings, trips, events and other related activities for the Executive Director, follow up action in line with ED’s decision and Organizational procedures.
  • Ensure timely preparation of draft reports, briefs, speeches and talking points on various corporate issues for the Executive Director.
  • Undertake research on assigned matters and summarize documentation for the Executive Director’s attention.
  • Manage the Executive Director’s diary and related logistics to ensure that s/he meets timelines in the execution of his/her duties.
  • Act as a liaison officer with the external stakeholders and respond to their inquiries, queries, complaints and provide technical advice to them in conformity with the UWA Act 2019 and organizational procedures.
  • Support the ED in organizing, arranging and coordinating Board and Management meetings and matters.
  • Organise and arrange for various Board and Management meetings and support the Executive Director in the coordination of BoT activities.
  • Coordinate domestic and international travels for the Executive Director.
  • Budget and monitor expenditure in ED’s Office and coordinate use of resources in line with financial and operational guidelines.
  • Prepare quarterly work plans and timely performance reports for the Executive Director.
  • Perform any other official duties as may be assigned by the supervisor.

Qualifications, Skills and Experience:

  • Possession of an Honors Bachelor’s Degree in Office Management and Administration or Public Administration
  • At least three years of experience in office administration, two (2) of which should have been as Executive Assistant/Personal Assistant to a CEO in a reputable organization.
  • Planning, organizing, coordinating
  • Records and information management
  • Managing Employee performance
  • Confidentiality
  • Excellent multitasking abilities.
  • Professionalism, integrity and honesty
  • Team work abilities and cheerful personality
  • Customer care
  • Excellent written and verbal communication
  • Effective Problem solving and decision making.
  • Ethics and integrity
  • Concern for quality and standards
  • Accountability
  • Time management

How to Apply:

All suitably qualified and interested candidates should send their application with a detailed Curriculum Vitae bearing contacts of three (3) competent referees, a daytime telephone contact, copies of academic documents and relevant appointment letters to the address below:

Either: Email: hr-recruit@ugandawildlife.go.ug

Or:

The Executive Director

Uganda Wildlife Authority

Plot 7 Kira Road Kamwokya

P.O. Box 3530, Kampala Uganda

Hand deliver to the UWA Headquarters Central Registry.

Deadline:  30th April 2023 by 5.00 pm.

Note:

  • Applicants are required to scan and attach CERTIFIED copies of the required academic documents only ie (Degree Certificates and Transcripts plus O and A level).
  • Academic documents for the successful candidates will be vetted and background checks conducted before they are considered for appointment into the Authority.
  • Only shortlisted candidates will be contacted. Please note that any form of lobbying will lead to automatic disqualification.
  • All appointments shall be subject to a probationary period of not less than six (6) months and subsequent confirmation in service will be based on satisfactory performance of the individual.
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