Job Title: Finance & Admin Officer
Organisation: Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Duty Station: Kabale, Uganda
Reports to: Regional Finance & Admin Manager
Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is an international non-profit human development organization on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. Join us in our fight for an AIDS-free generation!
About USAID Project:
EGPAF is implementing USAID’s Uganda Health Activity (UHA) with the aim of helping to improve overall health system resilience and to increase the survival and well-being of vulnerable populations in USAID Uganda priority districts.
Job Summary: The Finance & Admin Officer is responsible for preparing financial statements, maintaining cash controls, maintaining accounts payable, and managing office Finance operations.
Key Duties and Responsibilities:
- Receives fully approved staff timesheets,
- Train new staff in timesheet procedures.
- Reconcile liability, and assets accounts on a monthly basis.
- Prepares and remits local taxes.
- Approve all petty cash payments and accruals.
- Review petty cash reconciliation, prepares petty cash replenishment, and perform periodic petty cash checks.
- Prepares currency exchange/account transfers and serves as an agent of the bank.
- Accurately enter payees’ names, account numbers, and payable amounts in the system for (EFT) via online banking.
- Verify URA tax returns and filing of tax returns.
- Share updated MM payments reports with Program team.
- Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the Activity. This includes liaising with procurement to ensure that all payments are adequately supported.
- Ensure that internal controls pertaining to Online Banking & Mobile Money payments are tightened to mitigate risks
- Initiate dully supported and allowable payments into online banking platforms this includes Vendor payments and mobile money payments.
- As part of the finance team, ensure that EGPAF financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all USG circulars, USAID Uganda Mission policy directives and various checklists circulated are implemented.
- Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.
- Maintain close coordination with EGPAF project staff on financial matters and advise them, as appropriate, on matters requiring their attention.
- Advice senior management on any areas with the potential to impact on systems of internal controls and procedures. Other accounting, financial and administrative tasks consistent with the overall scope of this position.
- Ensure safe custody of checkbooks, and withdrawal of petty cash from the bank.
- Receives expense reports and advance requests from staff members and performs initial reviews for accuracy and completeness.
- 2nd Review of mobile money payments.
- Track advances & petty cash replenishments for the Regional Office.
- Assists monthly financial package to the Washington office and responds to any questions or comments promptly.
- Keenly review and approve Monthly, Quarterly, and Annual vehicle performance reports produced by the Drivers.
- Daily tracking of the EGPAF motor vehicles using the Vehicle Management Software.
- Carry out any other duties reasonably assigned by the Supervisor from time to time.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Business Management, Accounting and Finance, and Commerce.
- Professional qualification in CPA or ACCA is required, as well as 2 years of post-certification experience.
- Five years of relevant experience in accounting in non-profit organizations with a proven track record in financial management and an understanding of accounting processes and procedures.
- Prospective candidates should have experience working in a busy organization handling big-volume procurement and busy Office under minimal supervision.
- Experience in an international donor environment.
- Previous experience in managing US government funds and possess Knowledge of the USAID rules and regulations.
- Prospective candidates should have experience working with Local Government partners and knowledge of their operations.
- Possess strong accuracy, attention to detail, and the ability to follow through.
- Highly organized with the ability to meet deadlines, troubleshoot, and problem-solve.
- Training in Computer and knowledge of accounting software systems (e.g., QuickBooks Pro).
- Strong team player with proven communication and collaborative skills.
- Possess strong accuracy, good analytical ability, attention to detail, and ability to follow through.
- Excellent verbal and written communication skills in English.
- Team player with good interpersonal skills and the ability to work in a diverse social and cultural environment.
- Good knowledge & experience in using Quick Books accounting package. Good level of competence in excel, word, and PowerPoint.
- Ability to work under pressure and meet targets and deadlines.
- Knowledge of local languages will be an added advantage.
- Willingness to travel to the project districts.
NB: No hand delivered applications will be accepted.
How to Apply:
All qualified and interested candidates should apply online at the link below.
Deadline: 8th January 2023