Finance and Administration Assistant Job – Water for People

Job Title:  Finance and Administration Assistant

Organisation: Water for People

Duty Station:  Lubigi – Kampala, Uganda

Reports To: Briquette Managing Director

Supervisor Duties: Finance Assistant

About US:

Water For People is a global nonprofit that helps people bring clean water and sanitation solutions to their communities for generations to come

Job Summary:  To support the operation of a finance and administration system at the briquette production facility and the dumping bay that will support the efficient running of the business.

Key Duties and Responsibilities:

Financial:

• Ensure strict adherence to the recommended prices of our products.
• Reconcile both daily cash and stock opening and closing balances.
• Maintain correct records of raw materials, machines, stock and sales.
• Receive and process customers’ orders and ensure timely delivery.
• Conduct desk sales especially for inactive customers.
• Compile, reconcile and share financial reports every month with the managing director and finance department.
• To maintain and operationalize a cashless system of payments for stock, services and goods provided and needed by the briquette plant.
• To ensure that the briquette plant have all necessary books of accounts including but not limited to cash books, receipt books, sales, inventory, asset register, etc.
• Manage the imprest fund at the briquette production plant.
• Timely processing and submission of casual labourers’ payments.
• To maintain simple excel financial reports for both facilities every month to be shared with financial department and GAU tracking input output balances and bankings.
• Any other duties as requested by finance team at the main office.

Administrative:

• Support the briquette production plant with aspects of staff management like tracking casual labourers’ contracts, attendance sheets, discipline and rules of procedure at the plant.
• Requesting for and managing office supplies.
• Capturing, compiling and sharing minutes in staff meetings.
• To support the monthly purchase of production and operational input for the briquette production plant.
• Supervise the premises, materials, stock and staff to ensure security of company assets and mitigate pilferage.
• Resolve customer complaints, guide them and provide relevant information.
• Maintain a safe, clean and conducive working environment in and around the briquette plant.

Qualifications, Skills and Experience:

• The ideal applicant must hold a Bachelor’s Degree in Accounting, Commerce, and or Business Administration (Accounting option) or a Diploma in the relevant field desirable.
• At least two years’ experience.
• Proven knowledge of financial accounting procedures, clear understanding of Generally Accepted Accounting Principles (GAAP)
• Knowledge of computer applications and conversant in Word processing, Spreadsheet, and at least one accounting package.
• Track record of working in a team with different backgrounds and expertise.
• Excellent interpersonal skills and ability to work in a team-oriented environment.

How to Apply:

All Interested applicants are required to submit their application, CV with 3 referees of which two should be work related referees or recent supervisors and testimonials at Water For People office.

Deadline: 26^th August 2022

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