Finance Assistant Job – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:  Finance Assistant

Organisation: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station: EntebbeUganda

Job Opening Number: 23-Finance-RSCE-202342-R-Entebbe (R)

Reports to: Finance Officer

Grade: G6

About US:

The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

Job Summary:  The Finance Assistant will support the operations of the service line on payment related issues within the Service Delivery Model of the RSCE to provide smooth transactional services to its client missions.

Key Duties and Responsibilities: On behalf of the Service Line, the Finance Assistant performs the following tasks:

  • Processing of non-travel related commercial vendors or services to all RSCE Client Missions (processing invoices resulting from commitments such as purchase orders, fund commitments, direct expenditures, medical clinic invoices and replenishment of petty cash.
  • Assist in the development of the service line’s annual budget, particularly with respect to the establishment of major resourcing priorities, and prepare cost estimates and budget proposals, in line with the Service Line’s resourcing requirements. Assist in the review, analysis and revision of data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.
  • Prepare staff members’ entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance, mission subsistence allowance for Government Provided Personnel, Civilian Police and Staff Officers, volunteer living allowance and any other allowances for payments for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, AT/AI issuances or practices, IPSAS policy framework etc.
  • Provides advice, financial interpretations, adaptation and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the guidance of the Service Delivery Manager.
  • Receives invoices and records in tracking tool; reviews completeness of relevant supporting documentation for invoices and payment requests; processes vendor payments after verification of accuracy and consistency with purchase order and goods receipt/ service certification; advises vendors, Procurement Office, Self-accounting Units (SAU), R&I, etc. on any missing documentation or anomalies that may delay payment within one business day; following up to obtain missing documentation; maintains record of pending issues, updating case files weekly; responds to queries from vendors, Procurement, SAU, R&I, etc.; assists in measuring performance against established KPI’s.
  • Provide services related to the processing of payroll related payments and electronic bank transfers for non-payroll payments, processing cheque payments. BP maintenance for new staff and amendment of bank details for existing staff. Processing local transfer payments to house banks. Verifying and checking all transfers to house banks depending on currency and location. Imprest payment and preparation of imprest statements. Preparation of remittance requests to UNHQ and projection of off-cycle payments. Liaising with local/ international banks. Answering queries from staff members, missions and banks; keeping accurate records for the purpose of auditing, and performance reports.
  • Payroll processing for national staff after reconciliation of the attendance records; review and recovery of debts owed to UN; payroll adjustments (telephone charges, transport charges, gym fees), WIG, new salary scale, etc; final payment/ pension processing, pension monthly report and reconciliation and consolidation of pension modules; monitoring and preparation of attendance and leave records. Processing of staff entitlements and benefits (various); release payroll and non-payroll related payments.
  • Processes daily allowances for TCCs/ PCCs (Troop Contributing Countries and Police Contributing Countries); process MSA; process final and withheld payments (as well as recoveries); payment of DHL invoices; release payroll; release payments for entitlements; release final payment.
  • Perform all other duties as required.

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Qualifications, Skills and Experience:

  • The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Finance Assistant job must hold a High School Diploma or equivalent. Required.
  • Technical or vocational certificate in accounting, finance or related fields is required.
  • At least seven (7) years of experience in financial management, administrative services or related area is required.
  • Experience in application of UN Financial Rules and Regulations, including administration of a broad range of Allowances and Payments, in an operational environment or similar organization using SAP or Umoja is desirable.
  • Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programmes) or similar international organization or non-governmental organization in a conflict or post-conflict setting is desirable.
  • Experience in advanced Microsoft Excel, Word, PowerPoint, Power BI and work flow tracker is desirable
  • Experience in data analysis and management is desirable
  • Experience in working in a shared service centre is desirable
  • Knowledge of financial rules, regulations, practices and procedures and ability to apply them in an organizational setting is required.
  • Solid knowledge of SAP and Umoja is desirable
  • Languages: fluency in oral and written English is required. Knowledge of French is desirable.

Competencies

  • Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Planning & Organizing – Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.
  • Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

How to Apply:

All candidates who wish to join the United Nations should apply online at the link below.

Click Here

Deadline: 21st March 2023

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