Jobs – Executive Assistant at Invisible Children

Duty Station:                 Regional Office Kampala, Uganda
Reports Directly to:  Regional Head of Office
Deadline:                          6th December, 2013
About Invisible Children:
Joseph Kony and the Lord’s Resistance Army have been abducting, killing, and displacing civilians in East and central Africa since 1987. We first encountered these atrocities in northern Uganda in 2003 when we met a boy named Jacob who feared for his life and a woman named Jolly who had a vision for a better future. Together, we promised Jacob that we would do whatever we could to stop Joseph Kony and the LRA. Invisible Children was founded in 2004 to fulfill that promise. Invisible Children focuses exclusively on the LRA conflict through an integrated four-part model that addresses the problem in its entirety: immediate needs and long-term effects.
Job Summary: The Executive Assistant will ensure efficient administrative support to the Regional Head of Office; first point of contact for the Head of office. The Executive Assistant will be responsible for coordinating all forms of communication on behalf of the Regional Head of Office. The position reports directly to the Regional Head of Office. He/she will be responsible for all day-to-day communication at the Regional Office
Key Duties and Responsibilities:
  • Manage the diary of theRegional Head of Office (RHoO).
  • Handle all appointments of the RHoO, and constantly issue reminders accordingly.
  • Oversee all communication to and from the RHoO.
  • Organize and coordinate all meetings on behalf of the RHoO
  • Ensure follow-up of organizational documents such as reports betweenstaff and the RHoO.
  • Secretary to the Senior Management Team; coordinate and handle all communication regarding SMT meetings and activities.
  • Maintaining the Administrative Systems
  • Managing the RHoOtravel and upkeeparrangements
  • Communications systems and Office equipment maintenance
  • Act as a role model for other staff by modeling Invisible Children’s culture through appropriate behavior.
  • Draft correspondences, speech for theRHoO
  • Review documents such as reports before submission to the RHoO
  • Interpret and translate documents (English – French)
  • Capacity to appreciate and integrate humanitarian principles and action, gender and diversity issues into office management.
  • Carry out any other tasks as requested.
Qualifications, Skills and Experience:
  • The applicant should hold a Bachelors’ degree in Administration, Languages (French/English), International Relations, Development, Law or other relevant qualifications and a minimum three year’s progressive administration experience with International NGOs
  • A minimum of two years’ experience as an Executive Assistant to a high level position.
  • Ability to lead the support team and support the leadership of the Regional Head of Office.
  • Ability to delegate, coach and develop staff, including experience of management/supervisory responsibilities.
  • Excellent ability to work independently and within various teams and proven ability to be flexible.
  • Excellent analytical and communication (verbal and written) skills
  • Excellent interpersonal skills and the ability to work with people from diverse cultures, ability to lead and motivate people to work in teams
  • Ability to manage competing tasks; ability to prioritizeand produce high level output consistently
  • Good written and spoken English and French is a must.
  • Demonstrated resonance with the aims and objectives of Invisible Children is essential.
How to Apply:
All suitably qualified and interested candidates should submit their applications (a one-page motivation letter plus a detailed CV) to Regional Human Resource and Administration Manager, Invisible Children plot 24 Bazarabusa Rise Bugolobi, Kampala Uganda or email them to uginfo@invisiblechildren.com
NB: Canvassing of any nature will lead to automatic disqualification. Only successful candidates will be contacted
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to these classifications. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classifie.

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