Jobs – Management and Logistics Assistant at Lutheran World Relief

Job Title:   Management and Logistics Assistant

Organisation: Lutheran World Relief (LWR)

Project Name: Legume Seed Project

Duty Station: Kampala, Uganda

About LWR:

Lutheran World Relief is a US non-profit organization that works with local partners to provide lasting solutions to poverty, injustice and human suffering.

Job Summary: The Management and Logistics Assistant will support the Legume Seed roject management team. The Assistant will ensure smooth operations and timely communications and reporting of a fast-paced project.

Key Duties and Responsibilities: 

  • In charge of creating and maintaining project and team memberwork plans in Microsoft Project.
  • Coordinate scheduling and provide logistical and administrative support for various meetings and events.
  • Rapidly generate accurate and concise summaries of meetings and events and distribute them to relevant stakeholders.
  • Ensure follow up actions decided upon during meetings are carried out by persons to whom the actions are assigned.
  • Coordinate information sharing among project stakeholders.
  • Backstop project staff in report preparation.
  • Develop and maintain a data library including but not limited to: maintenance of all project documents and key communication, Implementer application and review documents and process, Implementer sales records, verification results and reports, and Volume Guarantee and End-of-Pilot Payment tracking and management.
  • Direct staff travel within Kampala and throughout the country, managing driver availability, arrangements for accommodations, and other necessary preparations.
  • Coordinate procurement of goods and services related to the project, following agency procurement policies related to bidding, contract development, verification of deliverables, and timely payments.
  • Manage logistics duties assigned to contractor(s) for project related special events and public relations.
  • Support planning and logistics of staff travel.
  • Support Finance and Administration Manager in record keeping and simple accounting tasks related to the project.
  • Perform administrative tasks related to the project, including telephone communications, correspondence, copying, filing, and general organization.
  • Participate fully in project management meetings and contribute to decision making.
  • Perform any other duties as assigned by the supervisor.

Qualifications, Skills and Experience: 

  • The ideal candidate should preferably hold a Bachelor’s degree in, Economics, Business Administration or similar relevant qualifications.
  • At least three years’ experience working on international donor-funded projects.
  • Proven ability to work independently in a fast-paced environment, manage time and complex tasks, pay attention to details, adapt to changing priorities and deadlines, identify opportunities and challenges and propose appropriate responses or solutions.
  • Computer proficiency, including Microsoft Office Suite and MS Project 2010. Experience with Quickbooks desirable but not necessary.
  • Fluency in English, with excellent written communication skills.
  • Available for occasional travel within Uganda for up to one week at a time.
  • Show commitment to LWR’s core values and ability to model those values in relationships with colleagues and partners

How to Apply for the job:

All suitably qualified and interested candidates should send their applicationsvia email to: info-ug@lwrearo.org with the job title for which you are applying in the subject line. Include in the body of the email the following information:

NAME:

HIGHEST LEVEL OF EDUCATION:

NUMBER OF YEARS OF RELEVANT EXPERIENCE:

MINIMUM SALARY EXPECTATION (monthly, gross):

Also, include as attachments a cover letter and CV. Do not include copies of diplomas or certificates.

Deadline: 19th June, 2015 by 5:00PM Ugandan Time

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