Job Title:Â Â Management and Logistics Assistant
Organisation: Lutheran World Relief (LWR)
Project Name: Legume Seed Project
Duty Station: Kampala, Uganda
About LWR:
Lutheran World Relief is a US non-profit organization that works with local partners to provide lasting solutions to poverty, injustice and human suffering.
Job Summary: The Management and Logistics Assistant will support the Legume Seed roject management team. The Assistant will ensure smooth operations and timely communications and reporting of a fast-paced project.
Key Duties and Responsibilities:Â
- In charge of creating and maintaining project and team memberwork plans in Microsoft Project.
- Coordinate scheduling and provide logistical and administrative support for various meetings and events.
- Rapidly generate accurate and concise summaries of meetings and events and distribute them to relevant stakeholders.
- Ensure follow up actions decided upon during meetings are carried out by persons to whom the actions are assigned.
- Coordinate information sharing among project stakeholders.
- Backstop project staff in report preparation.
- Develop and maintain a data library including but not limited to: maintenance of all project documents and key communication, Implementer application and review documents and process, Implementer sales records, verification results and reports, and Volume Guarantee and End-of-Pilot Payment tracking and management.
- Direct staff travel within Kampala and throughout the country, managing driver availability, arrangements for accommodations, and other necessary preparations.
- Coordinate procurement of goods and services related to the project, following agency procurement policies related to bidding, contract development, verification of deliverables, and timely payments.
- Manage logistics duties assigned to contractor(s) for project related special events and public relations.
- Support planning and logistics of staff travel.
- Support Finance and Administration Manager in record keeping and simple accounting tasks related to the project.
- Perform administrative tasks related to the project, including telephone communications, correspondence, copying, filing, and general organization.
- Participate fully in project management meetings and contribute to decision making.
- Perform any other duties as assigned by the supervisor.
Qualifications, Skills and Experience:Â
- The ideal candidate should preferably hold a Bachelor’s degree in, Economics, Business Administration or similar relevant qualifications.
- At least three years’ experience working on international donor-funded projects.
- Proven ability to work independently in a fast-paced environment, manage time and complex tasks, pay attention to details, adapt to changing priorities and deadlines, identify opportunities and challenges and propose appropriate responses or solutions.
- Computer proficiency, including Microsoft Office Suite and MS Project 2010. Experience with Quickbooks desirable but not necessary.
- Fluency in English, with excellent written communication skills.
- Available for occasional travel within Uganda for up to one week at a time.
- Show commitment to LWR’s core values and ability to model those values in relationships with colleagues and partners
How to Apply for the job:
All suitably qualified and interested candidates should send their applicationsvia email to: info-ug@lwrearo.org with the job title for which you are applying in the subject line. Include in the body of the email the following information:
NAME:
HIGHEST LEVEL OF EDUCATION:
NUMBER OF YEARS OF RELEVANT EXPERIENCE:
MINIMUM SALARY EXPECTATION (monthly, gross):
Also, include as attachments a cover letter and CV. Do not include copies of diplomas or certificates.
Deadline: 19th June, 2015 by 5:00PM Ugandan Time