JUNIOR EU AID VOLUNTEER – FINANCIAL ADMINISTRATOR

DESCRIPTION

This Financial Administrator (FA) role includes a 1-month apprenticeship opportunity at ICCO in Utrecht, The Netherlands. The apprenticeship is directly followed by a 12-months deployment to ICCO in Uganda. The FA is responsible for the stewardship of ICCO CESA assets and reputation by ensuring compliance with local laws, regulations, and member/donor requirements. The FA supports the budget holders of Programmes in the Country in tracking expenses versus budget in the most efficient and timely manner.

The FA is will be responsible for budget preparation and monitoring, financial administration, bank management and audit facilitation.

For more information about this position, please follow this link; https://icco.hrmagic.co/careers/job?id=Mzcz

KEY DUTIES & RESPONSIBILITIES

Budget preparation and monitoring

  • Compile monthly liquidity requests & cash flow projections/forecast on a monthly basis for review and approval by the Regional Accounting Manager before sending to the global office.

Financial Administration

  • Review the codes on the payment requisitions to ensure they match project and country budgets and ensure completeness of financial documents and review the payments prior to posting to the Financial system.
  • Review of staff accountabilities like travel accountabilities, entry in the system and reconciliation on a monthly basis.
  • Process payments through the electronic banking system and by cheque. -Implement and maintain an effective filing system, specifically for digital records in the Google Drive, to ensure that all financial records are easily accessible and readily available.
  • Check and carry out the petty cash counts each month with the Finance Assistant.
  • Review and code bankbooks prior to entry into All Solutions for country offices without local Finance staff.

Bank management

  • Act as a bank agent.
  • Manage all bank accounts and review the accuracy of bank reconciliation statements on a monthly basis and follow up on any reconciling items.

Audit Facilitation

  • Facilitating both internal & external audits and the preparation of financial statements for auditors both office and donor audits.

Any other duties assigned by the Supervisor

  • In agreement with the supervisor and line manager, other duties can be assigned.

Apprenticeship:

An apprenticeship period of 1-month is part of this deployment. During the apprenticeship, the volunteer is part of the Financial Unit of ICCO at its Global Office in Utrecht, The Netherlands.

REQUIREMENTS

  • Recently graduated from University with a business or accounting related degree and/or have completed previous voluntary work at a not-for-profit organization.
  • Self-motivated, proactive and result-driven;
  • Being an open and reliable person with high integrity;
  • Ability to work independently (plan, prioritize, meet deadlines, communicate);
  • Ability to connect with people of different backgrounds;
  • Ability to transfer skills;
  • Gender-sensitive;
  • Fluency in English;
  • Team player

OTHERS/EXTRA DETAILS

ICCO Cooperation applies a policy of equal opportunities and accepts applications without distinction on the grounds of sex, race, color, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

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