Project job Vacancy for Human Resource Officer at Plan International

Job Title:   Human Resource Officer

Organisation: Plan International

Project Name: Northern Uganda Health Integration to Enhance Services (NU-HITES)

Funding Source: USAID

Duty Station: Gulu, Uganda

About Plan:

Founded 75 years ago, Plan International is one of the oldest and largest child centered development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan is independent, with no religious, political or governmental affiliations.

About USAID NU-HITES Project:

Northern Uganda Health Integration to Enhance Services (NU-HITES) is a 5-year USAID Funded Cooperative Agreement project aimed at providing technical assistance and capacity building support for Northern Uganda in Malaria, AIDS and Tuberculosis, integrate additional support in Maternal, Neonatal and Child Health (MNCH), Family Planning (FP) and Nutrition; while prioritizing the strengthening of district-level health facilities.

Key Duties and Responsibilities: 

  • The Human Resource Officer will work closely with the line managers and consortium partners to ensure adequate staffing for NU-HITES project
  • In charge of preparing vacancy advertisements, short list, coordinate and participate in the design of selection instruments and respective interviews.
  • Work in liaison with the line managers and consortium partners, identify training needs for various categories of staff and participate in the design of HR training programs.
  • Actively participate in reviewing job descriptions and person specifications in accordance with changing job requirements
  • Regularly monitor the contractual status of all NU-HITES staff, to ensure timely renewals and monitor confirmation of staff on probation
  • Actively coordinate timesheets for NUHITES staff and provide support to Finance Team in the same area.
  • Compile and coordinate implementation of all NU-HITES staff annual leave plans and maintain an up-to-date leave register for the project.
  • Organize and coordinate effective orientation and induction programs for all Project staff.
  • Participate in periodical reviews of HR policies and strategies and employee opinion surveys and make recommendations for the better running of the department
  • Prepare manpower statistics and any other required for the project
  • Serve as the HR focal person between NU-HITES and Plan Uganda Country Team based in Kampala.
  • Proactively manage HR related incoming/outgoing correspondences ensuring response deadlines are met.
  • Process all medical and accident insurance issues and ensure related information is updated regularly, respective accounts managed and staff access their respective benefits with ease
  • Conduct regular field support visits and be the focal point person for all HR issues in the NU-HITES Project.
  • Ensure compliance with USAID rules and regulations. Be aware of stipulations in Cooperative Agreement affecting NU-HITES Key Personnel

Qualifications, Skills and Experience: 

  • The applicant should hold a good Bachelor’s degree in Human Resource management or organisation development/ Social Sciences.
  • Possession of a Post graduate diploma in Human Resources
  • Possess broad technical knowledge of general HR areas
  • Working knowledge of operationalizing HR in an NGO environment
  • First-hand experience and knowledge of working in developing country
  • Previous experience working on USAID grants a plus.
  • Good computer knowledge with experience of using HR Information Systems
  • Excellent written and spoken English skills must.
  • Proven skills in the full range of general HR needs including data management, recruitment, pay and employee relations is essential
  • Skills in supporting strategic planning and human resourcing requirements
  • Excellent communication, negotiation and diplomatic skills
  • He / she should also be skillful at influencing in multi-cultural contexts

How to Apply for the job: 

All suitably qualified and interested candidates should send their electronic copies (of not more than 2MB) of letters of application, together with updated CVs which should include the contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history should be included and sent to:

Country Human Resources Manager

Plan Uganda

Email to:

NB: Qualified female candidates are encouraged to apply. Only Short-listed candidates will be contacted. Please consider your application unsuccessful in case you do not hear from us by 30th March, 2015.

Deadline: 16th January, 2015.

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