Project Monitoring & Evaluation Officer  Job – Conservation and Demand Agency (CODEA)

Job Title:   Project Monitoring & Evaluation Officer   

Organisation: Conservation and Demand Agency (CODEA)

Duty Station: Uganda

About US:

Conservation and Demand Agency (CODEA) is an Indigenous Non-Governmental Organization (NGO) incorporated in Uganda as a Company Limited by Guarantee. CODEA was founded in October 2010, and is regulated by several government bodies including NGO Bureau and Uganda Registration Services Bureau. As an NGO, CODEA was first registered as conservation and Development Agency until 2019, but this name was modified to conservation and demand agency to meet the requirements for incorporation.

About Project:

CODEA will be implementing a 20-year project entitled ‘’Rwenzori Yethu’’ in Districts of Kasese and Ntoroko. The Project is an impact-based investment opportunity to enhance agricultural and forestry productions on 8,000 Ha of land and to reinforce the resilience to climate change of 15,000 rural households in the target districts of on the foothills of Rwenzori Mountain in Western Uganda, where over 70% of the households depends on agriculture for their livelihoods. The goal of this Project is to increase cash crop production and productivity among farmers, restore degraded areas, and minimize the vulnerability of farming households to the negative effects of climate change. The project is pre-financed by investors who seek to obtain carbon credit issuance in return. There is a strong commitment of CODEA to achieving the project objectives and delivering the project’s outcomes.

Job Summary:  Reporting to the project manager, the Project Monitoring & Evaluation Officer will be responsible of the overall monitoring, evaluation and learning needs of the project. He/she will provide technical support and manage the Project’s Information System and Applications (MIS, and APP). The officer will be responsible for developing tools for capturing real time data on activities and Key performance indictors (KPIs) in line with Livelihoods Venture and VERRAs standard for the Rwenzori Yethu project among selected communities of Kasese and Ntoroko districts. The M&E officer will perform an assessment as well as support function hence the project and partners will get support through M&E findings in enhancing flow of information and its management. The

The M&E officer will play role in promoting of key learning and accountability for the improvement of the project and for wider leaning of the organisation.

Key Duties and Responsibilities:

Monitoring

  • Coordinate with Partners and consolidate the M&E Plan on the project
  • Coordinate and implement data collection, cleaning and analysis on agreed project indicators
  • Developing tools to monitor the progress of the project, and documenting lessons learnt from the project, by implementing, and monitoring clear feedback and communication loops with different project actors including farmers.
  • Ensure data quality by developing and implementing Data Quality Assessments
  • Provide feedback to partners and project team on project performance based on evidence.

Evaluation

  • Assist PM in designing, coordinating and conducting project evaluations (mid-term and endline)
  • Assist PM in designing and conducting Pre and Post reviews
  • Support partners in designing and disseminating research studies by providing relevant input

MIS management:

  • Designing, developing, and implementing M&E processes to capture data required for project management.
  • Analysing project data for reporting and informing decision making, including managing users of the MIS & App.
  • Support in create high level and/or detailed results, performance and outcome reports
  • Carrying out field visits for data quality checks and triangulation to identify possible project implementation risks.
  • Coordinate with partners on MIS functioning and improvement based on field operations.

Capacity building

  • Training POs and CFs on the application of data collection tools
  • Resolving challenges relating to the MIS and or use of data collection gadgets,
  • supporting project team in using ICT technologies (MIS, and mobile Apps);
  • Training the team on how to deal with technical difficulties that may arise handling the Apps or data sheets

Carbon Monitoring:

  • Ensuring timely data collection, consistency and quality of data collected.
  • Ensuring Quality Assurance / Quality Control procedures are implemented successfully in addition to supporting project validations and verifications.

Project management support:

  • Supporting the project manager in project planning and budgeting for M&E project related activities.
  • Monitoring the project MIS dashboard to have an overview on daily reported changes,
  • Participate in the follow up, monitoring and supervision of activities against indicators of the project.

Reporting, Documentation and Team support.

  • Assisting the Project Manager (PM) in developing quarterly, semestral and annual reports.
  • Developing and sharing field visit reports with relevant Rwenzori Yethu Project staff.
  • Training and supporting the project officers on the project’s raw data management.

Contribution to Effectiveness of the Project and CODEA

  • Work collaboratively with different programmers for strengthening integration and cross-learning in programmes.
  • Proactively volunteer for various team activities
  • Show an eagerness to take on any other tasks assigned by the Project manager.

Qualifications, Skills and Experience:

  • Postgraduate Diploma in monitoring and evaluation with a Bachelor’s degree in social or natural science discipline;
  • A minimum of five years of working experience in agroforestry or agriculture related projects involving GIS data collection and management; and experience in carbon projects will be an added advantage
  • Understanding the current M&E systems in development organizations with at least +3 years minimum of experience in monitoring and evaluation positions.
  • Skills in GIS, advanced Excel and other data management computer packages, Power Bi a plus.
  • Excellent report, writing and presentation skills
  • Ability to meet and deal with others in a courteous and tactful manner while fostering and maintaining a spirit of unity, teamwork, and cooperation.
  • Have the ability to transfer knowledge and skills to other team members effectively
  • Result-oriented and self-motivated.
  • Able to handle multiple tasks in a fast paced and changing environment, and able to perform under pressure.
  • Motivated to work responsibly with little supervision
  • Able to cope with stressful situations
  • Willing and able to travel and spend 60% of His/Her time in the field
  • Ability to multi-task with tight deadlines/schedules and attention to details
  • Ability to work independently, as a team, as well as possession of high degree of flexibility

How to Apply:

All interested candidates should submit their updated CVs, and cover letters addressed to the Director – CODEA, summarizing his/her working experience and ability to meet each of the qualifications for the position, copy of national ID, copy of certificates and transcripts and salary expectation for this position and two employment referees. Please send as a single PDF document to Mr. Muhindo Jonan Kom (jonankom@codeauganda.org and copy codea.uganda@gmail.com). Subject of your Email should be the Position you are applying for.

Deadline: 16th March 2023

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