Job Title: Administration & Finance Assistant (Fresher Jobs)
Organisation: SMAT Marketing
Duty Station: Kyaliwajjala, Kampala, Uganda
SMAT Marketing Limited is a transformation agency for alert brands in the new world. We exist to help you explore & exploit new age marketing opportunities to get noticed, appreciated, loved & enriched by relevant audiences. Using technology & creative excellence, we deliver a bigger, faster impact on sales, awareness & positioning for brands that care about measurable progress.
Job Summary: We are seeking a highly motivated and detail-oriented individual to join our team as an Administration and Finance Assistant. This role will play a crucial part in providing administrative support to various departments and assisting with finance-related tasks.
The ideal candidate should have excellent organizational and communication skills, strong attention to detail, and a proactive approach to problem-solving.
Additionally, we prefer people living in areas of Kira, Kyaliwajjala, Namugongo, Kireka, Najjera radius for purposes of convenient commute.
Key Duties and Responsibilities:
- Provide comprehensive administrative support to various departments, including managing calendars, scheduling meetings, and handling correspondence.
- Assist with financial tasks, such as processing invoices, expense reports, and purchase orders.
- Maintain accurate and up-to-date financial records and documentation.
- Conduct financial reconciliations and assist with budget monitoring and forecasting.
- Collaborate with team members to ensure timely and accurate completion of financial tasks and reports.
- Assist in the preparation of financial statements, presentations, and reports for management.
- Perform general office duties, including filing, data entry, and maintaining office supplies.
- Handle incoming calls and inquiries, providing exceptional customer service to internal and external stakeholders.
- Support the coordination of travel arrangements, accommodations, and logistics for staff members as needed.
- Assist with special projects and other ad hoc tasks as assigned.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in finance, accounting, business administration, or a related field (or equivalent work experience).
- Two to three years of experience in an administrative or finance role is preferred.
- Proficiency in using financial software, spreadsheets, and other office productivity tools.
- Strong numerical aptitude and attention to detail, with the ability to maintain accuracy while working with financial data.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Exceptional written and verbal communication skills.
- Ability to work both independently and collaboratively within a team.
- Strong problem-solving skills and a proactive approach to identifying and resolving issues.
- Discretion and confidentiality when dealing with sensitive financial information.
- Knowledge of relevant legal and regulatory requirements is an advantage.
How to Apply:
While listing responsibilities from previous jobs is helpful in knowing your range of exposure, we are more interested in your contribution, the impact and the results you delivered as a result of having these said responsibilities. We therefore advise you to frame your resume in that way to boost your chances of selection. You can use the cover letter section to relay this.
Please include 3 referees including employers from your previous places of work. We recognize that not all work relationships end in an ideal way and we will take that into consideration when engaging your referees.
Please apply online at the link below.
Deadline: 18th July 2023