Job Title: Evidence and Knowledge Management Officer
Organisation: World Vision International
Duty Station: Arua, Uganda
Reports to: Project Manager
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Evidence and knowledge Management Officer is responsible for developing, supporting, and facilitating knowledge and information management related to implementation of the SUPREME project including documentation of all learning points and producing knowledge products in order to facilitate replication of good practices and learning.
Key Duties and Responsibilities:
- Develop and implement the Knowledge Management Plan for the SUPREME Program
- Ensure an effective process of collecting and disseminating lessons learnt from grant disbursement process, FMNR, Demonstration gardens, Private sector, Youth programming activities and other interventions by the program;
- Conduct analysis of program data, document and generate knowledge materials for publication;
- Analyze the lessons learnt from key programmatic areas and provide recommendations for best practices in improving SUPREME program implementation;
- Play a key role in knowledge integration and dissemination, as well as introducing new tools and technology that can enhance the function of the SUPREME program;
- Ensure the development of appropriate documentation and knowledge transfer tools and templates to enrich lesson learned during implementation.
- Develop and improve systems that strengthen the Consortium’s ability to document and transfer knowledge and information.
- Work with the MEAL team in the consortium in providing evidence in form of photos and success stories to include in quarterly and annual reports.
- Work closely with Consortium partners to document and knowledge transfer of project implementation, document progress and provide feedback to improve program quality in a timely manner.
- Identify emerging good practices, themes or trends to build upon for greater impact that build to the consortium knowledge management.
Communication and Visibility
- Implement and track progress
- Work closely with the Response Communication Officer in enriching and updating SUPREME Website and other visibility efforts;
- Liaise with the Consortium partners to support individual partner communication and documentation initiatives to ensure consistency across the SUPREME program
- Establish effective partnerships and collaborations with other EU-funded consortiums and relevant networks, organisations and other partners in developing knowledge products, planning and organizing knowledge events related to Livelihood and cash programming;
- Provide technical support for training and mentorship activities across the consortium.
- Actively contribute to future grants to SUPREME in order to secure additional funding and ensure program expansion;
- Work with the MEAL team in conducting of internal evaluations of SUPREME activities, and use the results as basis to improve the existing programmes, SOPs, modules and/or guidelines;
- Develop and maintain a database that consists of relevant knowledge products, resource persons and training providers on knowledge management;
- Conduct monitoring and evaluation of the overall implementation of Knowledge Management plan and prepare periodic reports that consist of reviews, analyses, evaluations and recommendations to improve the overall implementation of Knowledge Management plan.
Reporting and Accountability
- Develop and continuously update the Consortium MEAL strategy and workplan and lead on implementation of the programme’s feedback and complaint mechanisms
- Ensure that the Consortium’s team members are supporting all efforts towards humanitarian accountability/Accountability to Affected Populations (AAP), specifically to beneficiaries and in line with the donor (EUTF SUPREME), Uganda Refugee Response frameworks such as FRRM and international standards
- Steer the development and consolidation of quality and timely programme quarterly and annual reports (first point of quality control). This includes ensuring alignment with donor templates, ensuring that reporting accurately reflects the status of the project, challenges, and plans for successive periods.
- Ensuring reporting is delivered in a timely manner as agreed in reporting schedule.
- Review of monthly situation reports and leading on actioning recommendations e.g., passing programming actions down to partners and monitoring progress
- Ensure financial reporting is aligned to programmatic reporting. Leading on reviewing both reports and, identifying and flagging discrepancies with the Consortium Manager.
- Support Reporting and Accountability Officer in the tracking of Beneficiary feedback, actioning of beneficiary feedback, responses to beneficiaries and management of the referral mechanism.
Quality Management and Capacity Building
- Responsible for the tracking and development of base values, MEAL plans in pursuit of high impact and cost-effective program strategies and activities, in line with the SUPREME programme’s logframe
- Organise program review meetings and close-out meetings in order to highlight cross-project components aimed at replicating good practices and strengthening synergies between the Consortium members
- Enforce the use of MEAL tools, materials for all the Consortium members.
- Provide timely and high-quality advice to the PMU and Consortium members as required on the program quality.
- Train and support sectors and field staff to improve the field monitoring or any other MEAL needs.
- Actively contribute to the development and introduction of innovation to ensure World Vision is continually incorporating best practice approaches in operations.
- Contribute to the dissemination and sharing of best practices and lessons learned for corporate development planning and knowledge building.
- Provide leadership and technical support for all learning objectives, studies and assessments include engagements with consultants and dissemination of findings.
- Provide support to the Compliance Officer where needed to ensure that partner’s compliance issues that have been raised are addressed by each partner in a timely manner
- Supporting and communicating with partners on ensuring implementation in a timely manner, and accurate tracking and reporting of implementation progress
- Regular liaison with the Finance and Compliance leads in the PMU to:
- Ensure programmatic spending is within the latest approved budget and the Costed DIP is being effectively monitored.
Gender, protection and disability inclusion
- Ensure gender protection and disability are main streamed across the consortium
- Ensure integration of child protection, gender and disability inclusion across the consortium.
- Liaise with WVU experts in this area to provide proficient advice gender protection and disability inclusion to component managers and officers.
- Will be the focal person in the consortium for issues of inclusion of deprived population groups among the refugees and host communities in an effort to ensure that interventions are sensitive to these dynamics on the ground in all the consortium interventions.
- Analyze and ensure the interventions are sensitive to issues of inclusion of disadvantaged population groups/people with special needs.
- Monitor and report on the project related gender issues in the area bi -weekly, monthly and quarterly reports.
Qualifications, Skills and Experience:
- The applicant for the World Vision Evidence and knowledge Management Officer career placement must hold a Master’s degree in social sciences or equivalent
- Five years of experience in managing complex projects, experience in consortiums is an added advantage
- Proven experience of developing, managing systems and tools to oversee complex programme portfolios across different sectors and locations as well as within the consortium
- Experience in humanitarian accountability Principles (HAP)_or Accountability for Affected populations (AAP)
- Excellent interpersonal, co-ordination and negotiation skills, and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
- Strong commitment to integrity, professionalism, creativity and innovation, learning, accountability, planning and organization, results orientation, teamwork and technological solutions.
- Ability to live and work under pressure in a rapidly changing and sometimes insecure environment
- Team player with excellent communication and strong participatory leadership skills
- Self-motivator, able to work with limited supervision;
- Excellent written and verbal English communication skills
- Proactive personality, self-driven and strongly motivated.
- Experience in integrating gender, protection and disability themes in livelihood or economic empowerment projects
- Candidates with M & E experience have added advantage
- Experience managing EU-funded projects/programmes and ensuring grant compliance requirements Spiritual maturity, interfaith knowledge and a biblical worldview – ability to articulate and model our Christian identity and mission in an inclusive way.
How to Apply:
All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.
Deadline: 14th November 2022