Job Title: Senior Food Assistance Officer
Organisation: World Vision International
Reports to: Food Assistance Manager
Duty Station: Uganda
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Senior Food Assistance Officer – Kyaka II will provide direct and continuous support to the Food Assistance Officers and other Food Programme staff in maintaining the quality of WV’s commodity programming and management. Areas of focus include project planning, collaboration with WV partners & donors, logistics coordination, distribution, commodity accounting & reporting and local capacity building. This is aimed at ensuring that all food assistance programs are implemented in line with the set standards and objectives.
Key Duties and Responsibilities:
Ensure effective strategic, operational and administrative coordination between all projects within the program, regardless of funding type.
Ensure that the Food Assistance Officers supervise all the field activities.
Supervision of field operation through Provision of technical oversight through periodic visits to monitor and review all aspects of the food programming and systems as well as to provide appropriate feedback and recommendation to the FAOs, CBT Officers, Gender and Protection Assistants, Field Coordinators and Food Monitors.
Ensure that proper food/cash handling and accountability systems are in place including the maintenance of all required records and documentation and installation and operation of CTS at the district level.
To supervise timely production of distribution reports by the FAO, Field Coordinators and team and consolidate all food assistance reports, ensure its accuracy and timely submission to the supervisors for review;
Serve as WV focal point and representative of WFP during missions and at coordination meetings;
Review districts CTS/weekly/monthly/ quarterly reports and ensure they are submitted in a timely manner.
Coordination/ and networking
Represent World Vision in any meetings related to food program in the area of portfolio as necessary.
Liaise and meet with donors and other food programming stakeholders for the purposes of networking, information sharing and nurturing partnerships.
Participate in project design, proposal writing, budgeting process, and engaging various donors during the negotiation process
Follow up and liaison with Food Assistance Manager to ensure that food pipeline issues are well addressed
Participate in monthly coordination meetings in the Settlement
Training and capacity building
Facilitate capacity building of the food team to meet established standards through on-the-job training, workshops, mentoring and other appropriate methods
Engage in the identification and recruitment of staff.
Ensure all staff are trained in reporting and documentation.
Identify and develop talent that could potentially fill and perform highly in key roles in the Project and/or unit.
Accountability and reporting
Ensure humanitarian accountability systems are in place, functioning complaints Response Mechanism, and all Project Committee at field level ( CHD, CMC, FMC and RWC).
Ensure all documentation and accountability requirements are in place for new food collection procedures and distribution as per Food Resources Manual/ Donors and or meet the audit standards.
Financial Management and Audits
Prepare budget for upcoming programs.
Review all documents to ensure they meet the standards
Follow-up all previous recommendations and fully implement them
Monitor funding commitments, project spending against budget, preparation and submission of required program progress and financial reports on a regular basis. Ensure projects responsibly spend up to the level of funding commitment and/or provide adequate explanations for any significant variances.
Identify and ensure the effective utilization of different funding resources (e.g. sponsorship, non-sponsorship, grant, gifts-in-kind, food, etc.) needed to support program objectives.
Qualifications, Skills and Experience:
The applicant for the World Vision Senior Food Assistance Officer job placement should preferably hold a Bachelor’s Degree from a University in Social Sciences or Development Studies.
Two years’ experience in a related field preferably in commodity programming and logistics
Direct experience and thorough working knowledge of food aid legislations and regulations of major donors such as United States, WFP and The EU.
Excellent presentation and report writing skills.
Ability to effectively develop rapport and relate to donors, NGOs, and government stakeholders, Must have strong leadership and management skills.
Show commitment to capacity building and people development. Knowledge of humanitarian aid standards as well as accountability standards
How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.
Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal. Qualified female candidates are particularly encouraged to apply.
Deadline: 26th July 2019