Job Opportunity – Administration Coordinator needed

ActionAid is an International Development Agency working in over 50 countries in Africa, Asia, Latin America and the Caribbean.

ActionAid’s mission is to work with the poor and the excluded people in the world to eradicate poverty by overcoming the injustices and the inequity that cause it. ActionAid Uganda (AAU), a national development organization registered under the laws of Uganda and with a local Board.

Job Summary: The Administration Coordinator will develop coordinate, implement and monitor administrative plans and procedures in accordance with the AAI/AAU organizational, national and International policies.

Organisation: ActionAid Uganda (AAU)

Duty Station: Kampala, Uganda

Key Duties and Responsibilities:

  • Develop, appraise, support and maintain a competent & motivated ‘administration departmental team” through giving constructive feedback, coaching and mentoring, in accordance with the human resources manual.
  • Analyze procurement requests and develop service contracts/agreements for outsourced services and regularly monitor the performance of service providers to ensure that the contracts are respected in line with organisation procure goods and services for respective stakeholders in line with the finance policy and Business strategy.
  • Coordinate and ensure maximum security of the staff and organization assets/properties by periodically carrying out an assets auditing to review the reliability and integrity of assets management information & activities and make appropriate recommendations to curb the gaps in line organisational policies.
  • Manage the fleet in AAU in the most cost effective way.
  • Take lead and coordinate the acquisition, maintenance, storage and disposal of AAIU assets in line with the Finance Policy.
  • Contribute to the development, review of and monitoring of the AAU Administration — related policy.
  • Liaise with stakeholders to fulfill the legal obligations of the organization.
  • Develop and lead the implementation of policies and standard operating guidelines for general administration, transport and travel and provide administrative and logistical support to staff and visitors.

Qualifications, Skills & Experience:

  • The applicant should hold a Bachelor’s degree in Business Administration or Public Administration with post graduate studies in related field.
  • Additional training in; Procurement and logistics management, CIPS is added advantage
  • At least three to four years relevant from a reputable organization, preferably an NGO.
  • Prior knowledge of; Public procurement and disposal of public assets, Procurement processes in DFID, USAID, Donor funded projects and EU guidelines, Contracting for goods and services.
  • Demonstrated passion to work for human dignity
  • Commitment to ActionAid values
  • Good planning Skills
  • Good interpersonal and communication skills
  • Fleet management skills
  • Security management knowledge
  • Assets management skills
  • Problem solving skills
  • Knowledge in procurement policies and procedures
  • Good negotiation skills
  • Budgeting and budgetary control skills

How to Apply:

All those interested in working with this prestigious NGO, ActionAid should be addressed and delivered to: The HROE Director, ActionAid Uganda, Plot no. 2514/2515 Ggaba Road, Opposite Kampala International University or send to P.O. Box 676 Kampala, Uganda or via Email to

NB: We will respond only to short listed candidates. Whilst all applicants will be assessed strictly on their individual merits, qualified women are especially encouraged to apply.

Deadline: 15th November, 2013 by 5:00 PM

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