Jobs – Child Sponsorship Correspondence Assistant at World Vision

Job Title: Child Sponsorship and Systems Assistant
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice in over 40 districts of Uganda. World Vision is committed to the protection of children and does not employ people whose background is not suitable for working with children.
All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary:
The Child Sponsorship and Systems Assistant will offer technical support to Child Sponsorship Operations management in the Cluster so as to ensure efficiency and effectiveness in meeting WVU and WVI standards as well as child wellbeing.
Key Duties & Responsibilities:
  • Effectively manage child data/information and sponsorship systems in order to support child sponsorship operations and programming in the programme/ADP.
  • Monitor the security and risk management with regard to child information and sponsorship systems. This includes backup of child information/data, production of data backup logs; and physical, logical and soft/hardware security.
  • Effect sponsorship data quality assurance measures in relation with management of child information and sponsorship systems.
  • Responsible for the entry of child sponsorship data/information and SO communications (queries, GN, mails, child monitoring information, etc) through manual entry, scanning forms, editing, verifying, validating and loading child information to STEP and SD systems.
  • Production of all system reports such as STEP1 management, Child Correspondence Forms, Detailed Correspondence report and export of Validation forms for the ADP.
  • Read and create all diskettes for the ADP and regular update of the Diskettes tracking template
  • Perform SD business processes such as printing out variance reports, Child Status Reports, Project reports, etc.
  • Resolve to-do list items and update the Child Sponsorship Facilitator on unresolved to-do list items for management actions.
  • Security of sponsorship data, systems resources and sponsor addresses
  • Carry out STEP decentralized business processes at the ADP on annual reconciliations, setting of APR, Christmas Cards, integration, etc on a daily, weekly, monthly basis as applicable.
  • Perform any other duties as assigned by the Program Manager.
Qualifications, Skills and Experience:
  • The applicant must have at least a diploma or equivalent.
  • Possession of a Bachelors degree in Information Systems, Information Technology, Business Computing with experience in networking, information systems, and databases is an added advantage
  • Other qualifications in networking, information systems, and databases will be an added advantage.
  • A minimum of three years’ experience in child sponsorship operations.
  • Possess the ability to work in a team to achieve excellence in execution, committed, accountable and passionate about the work we do.
  • Commitment to World Vision mission and partnership values and sensitivity to its various expressions across cultures and denominations.
  • Track record demonstrating high integrity, reliable and dependable
  • Good networking and influencing skills
  • Ability to work with minimal supervision
  • All candidates must be mature and committed Christians, able to demonstrate an active involvement with their faith and also able to appreciate and stand above denominational diversities.
How to apply for the job: 
All suitably qualified candidates must send their applications with complete Curriculum Vitae, via email to:  Please address the application to the People and Culture Specialist (Recruitment) and do indicate the post title in the email subject line.
NB: Qualified female candidates are particularly encouraged to apply.
Deadline: Wednesday, 9th July, 2014
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