Since 1993, Hospice Africa Uganda (HAU) has promoted modern methods of pain and symptom control as well as holistic care for patients living with cancer and HIV/AIDs. HAU strives to uphold excellent clinical standards and provide quality education courses and advocacy activities to promote the spread of palliative care throughout Uganda and Africa. Hospice Africa Uganda has a head office in Kampala and field offices in Hoima and Mbarara.

• Serve as the primary focal point of referral for appointments with CET;
• Manage and maintain the CET’s diary and email account;
• Filter emails, highlight urgent correspondence and print attachments;
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems;
• Conduct weekly diary meetings with the CET to discuss upcoming engagements, invitations and other requests;
• Schedule on behalf of the CET meetings between them and their direct reports and the committees and groups to which they are members;
• Prepare, keep and maintain an accurate record of papers and electronic correspondence on behalf of the CET;
• Filter general information, queries, phone calls and invitations to the CET by redirecting or taking forward such contact as appropriate;
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CET that match their requirements;
• Oversee the process of calling for briefing on behalf of the CET from start to finish to ensure that each of the CET members is fully prepared for all engagements;
• Minute all general meetings as required and complete research on behalf of the CET office;
• Ensure that all guests’ meetings with the CET are well taken care of;
• Provide a service that is in line with the CETs work habits and preferences.
• Act as an ambassador for the CET with all stakeholders both internally and externally;
• Manage and develops appropriate processes to ensure that CET activity is co-ordinated, and carried out in a timely and effective manner, and in accordance with the team’s purpose, priorities and objectives.
• Support and enhance productivity of the CET by supporting them to focus on their key priorities and objectives;
• Actively engage with stakeholders in a useful and authentic way, building relationships, trust and understanding.
• Build, grow and maintain external networks, keeping up to date with latest thinking, practice and innovation; stimulating thinking in others as a result.
• Act as an ambassador for HAU complex, enhancing our reputation through effective and appropriate communication with suppliers, partners and other external bodies.

• The applicants should hold Bachelor’s Degrees in Secretarial studies or any other related field;
• A minimum of three years’ experience in Personal Assistant/Executive Assistant role;
• Past exposure and experience working in health related field is added advantage.

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