Jobs – Grants Officer at Infectious Diseases Institute (IDI)

IDI is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training. IDI has five operational areas through which it works its mission: Prevention, Care and Treatment, Training, Research and Laboratory Services (provided through a partnership with Makerere University John Hopkins University Core Lab) and an Outreach Programme.

Job Summary: The Grants Officer will offer support to the IDI Grants management unit specifically to the SDS program whilst giving support and technical assistance to 35 districts in the areas of grants management, monitoring and evaluation (M&E) and management information systems (MIS). The consultant will spend some time at IDI as well as in districts but will be readily available to support through phone and/or e-mail.

Deadline: Friday 6th December 2013.

Key Duties and Responsibilities:

1. Program Performance Monitoring and Reporting:

  • Monitor progress of assigned project towards achievement of project goals and objectives
  • Clearly communicate with and report to internal and external project stakeholders including project manager and funder

2. Finance Support and Reporting:

  • Establish and communicate financial management guidelines for specific grants
  • Enforce relevant IDI and/or funder –specific policies and procedures
  • Monitor project budgets
  • Determine financial reporting needs and coordinate the reporting process with the finance department
  • Prepare timely financial reports to meet specific funders’ requirements
  • Periodically communicate relevant information to key internal and external stakeholders

3. Compliance Assurance:

  • Maintain, file and make available compliance requirements for grants for stakeholders’ use
  • Ensure that all aspects of project planning and execution comply with the applicable regulations and with the best practices
  • Support review of funding and sub-award agreements and other documentation to ensure that IDI and sub-grantees comply with funder and program requirements.

Qualifications, Skills and Experience:

  • The applicant should degree in a relevant field including finance, accounting / audit, management or general business administration
  • Additionally, he/ she should hold a masters’ degree or professional qualification is an added advantage.
  • At least three years’ experience with proven ability to interact effectively with colleagues of various backgrounds.
  • Excellent organizational skills including the ability to manage multiple projects simultaneously
  • Exceptional communication skills particularly in written and oral English
  • Advanced analytical, evaluative and critical thinking skills
  • Budget preparation and fiscal management skills
  • Proficiency in computer systems i.e. Microsoft applications particularly MS Excel, desktop publishing
  • Experience in grants management (particularly related to health) and donor relations preferred but not required
  • Good understanding with Microsoft Navision software is preferred

Compensation Package: The compensation package will be commensurate with training and experience of the job holder.

How to Apply:

All suitably qualified and interested persons who wish to apply should email as well as post or deliver an application letter (clearly labeled – Application for Grants Officer) with a detailed CV, naming at least two professional referees, to:

The Manager, Human Resources
Infectious Diseases Institute
P. O. Box 22418, Kampala. Uganda .

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