Job Title: Programme Coordinator

Avocats Sans Frontieres (ASF) is an international non-governmental organisation, whose mission is to contribute to the development of just and equitable societies in which the law serves the most vulnerable groups and individuals. ASF has permanent missions in Burundi, Tunisia, the Democratic Republic of Congo, Uganda, and is implementing projects in Morocco, Egypt, Nepal, Kenya, Rwanda, Tanzania and Chad.

ASF works closely with lawyers and civil society to ensure the effectiveness and sustainability of its projects. Specifically, ASF’s strategy in East Africa and the Great Lakes region is to strengthen the social role of lawyers, as actors for fundamental change and in the defence of human rights, and to support bar associations in their specific role of protecting their members.

Job Summary: The incumbent will be guided by the ASF Head of Mission in Uganda and working in collaboration with the Administrative, Financial and Logistic Coordinator, the other staff of the mission and at the HQ with the International and Transitional Justice Expert and the International Justice Programme Coordinator, the Human Rights Defender Coordinator or any relevant HQ staff, the Programme Coordinator will be responsible for the following tasks in relation to the implementation in Uganda.

Key Duties and Responsibilities: 

1. General management and coordination of the ASF projects in Uganda:
2. Resource mobilization and Communication:
3. Monitoring, Evaluation and Reporting:
4. Programme Development:

• Organise and oversee the technical and organisational aspects of the activities of the 2 main projects (International Justice project, Business & human rights Project, Human Rights Defenders project) and the supervision of other pending projects, namely timely and effective project coordination and implementation;
• Organise technical meetings concerning the projects with other ASF staff;
• Actively participate in budget management, oversight and financial monitoring of the project;
• Compile and prepare all project activity reports;
• Ensure that the activities are effectively implemented in close collaboration with the other departments;
• Develop thematic briefing papers for publication on international justice and business and human rights issues where applicable;
• Develop strategic orientation of the project in coordination with the International and Transitional Justice Expert;
• Keep abreast of international criminal justice and business and human rights developments in the country/region and make HOM and International Justice and Human Rights HQ team aware of any pertinent issues for ASF intervention;
• Perform all other tasks considered as necessary for the best management of the ASF programme and the implementation of its activities;
• General supervision of projects staff under his/her responsibility (project officer, legal officer, interns).

• Contribute to the development and implementation of a fundraising strategy;
• Perform periodic field visits to assess the quality of the implemented activities;
• Build and maintain good relations with the project partners and other interlocutors concerned with the problem of international criminal justice and business and human rights, and ensure that the principles of good partnership are upheld;
• In accordance with ASF communication rules, maintain regular communication with the Head of Mission and advise her of the progress of the project, including on initiatives taken and difficulties encountered;
• Represent the organisation in external meeting, conferences, trainings as requested by Head of Mission;
• Develop, as required public information and communication materials related to your theme of intervention.

• Ensure the development and monitoring of activity plans and their proper implementation based on the outputs and indicators identified in the projects document in coordination with the field teams;
• Develop, in collaboration with ASF Head of Mission and HQ Monitoring and Evaluation technical expert, a monitoring and evaluation system to allow the timely preparation of progress reports and, if necessary, readjustments;
• Monitor the financial aspects of the fund implementation and ensure conformity with the allocated budget;
• Prepare regular reports including monthly reports to ASF Head of Mission;
• Prepare additional reports as required for donors or other external parties.

• Actively engage in advocacy in relation to you key areas of intervention in accordance with an agreed upon advocacy strategy;
• Significantly contribute to developing ASF’s strategy and new programs through identification of new fields of intervention and proposal writing for matters falling within your area of intervention, as required by the Head of Mission;
• Engage in frequent coordination and maintain frequent communication with the other coordinators and project officers;
• All of the above tasks will be supported by mentoring and guidance of ASF Head of Mission in Uganda. Administrative, financial and logistical tasks will be supported by the ASF Administration, Finance and Logistics staff.

Qualifications, Skills and Experience: 

• The ideal candidate should hold an advanced degree (Master’s Degree), preferably in public administration, international studies, law or other relevant field;
• A minimum of five to eight years of progressively responsible professional work experience in project coordination and implementation (i.e. planning, coordinating and implementing multiple activities; monitoring and evaluation; coordination with partners and other stakeholders, etc.) and budget management, preferably with an NGO or similarly-situated institution and on issues related to human rights;
• Excellent drafting, research and analyze skills;
• Strong networking skills and ability to engage in consultative and partnership processes;
• Past exposure and experience of fundraising and donor relations;
• Flexibility to travel frequently within the country;
• Fluency in written and spoken English; fluency in French is a major advantage;
• Proficiency in computer skills, including standard office productivity software (Word, Excel, Outlook, PowerPoint etc.);
• The Programme coordinator should have a strong commitment to human rights issues, be self-motivated and takes initiative; with an ability to work independently, multi-task and respect strict deadlines. S/he will be highly professional, work well under pressure and team-player; and
• Extensive understanding and knowledge of the International, Transitional Justice and Business and Human Rights issues.

How to Apply for the job: 

The applicants should send their applications (including CVs, motivation letter and date of availability) in English by email to oug-cm@asf.be AND oug-cafi@asf.be specifying “Programme Coordinator Application” in the subject line.

NB: Only short listed candidates will be contacted – thank you for your understanding.

Deadline:  12^th September, 2014

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