Logistics Document Controller Job – East African Crude Oil Pipeline (EACOP)

Job Title: Logistics Document Controller

Organisation: East African Crude Oil Pipeline (EACOP)

Duty Station:  Entebbe, Uganda

About US:

The East African Crude Oil Pipeline (EACOP) project is a major regional infrastructure project (Capex: 3.6 G$, OPEX:>2.5G$ over 25 years) between Uganda and Tanzania coast, opening a new value corridor between the two countries. The EACOP project development comprises of the detailed engineering, construction, operation and maintenance of the corresponding facilities.

The EACOP project includes a 1445km 24in oil export pipeline, 8 above ground facilities, a green field marine terminal with an export jetty and a series of 60 main line block valves and +20 trace heating stations. 150km of feeder lines from Upstream facilities will tie-in to the EACOP project.

The project contracting strategy entails 8 main packages (EPcm, EITS, Thermal Insulation, Linepipes, LLIs POs, Stations, Pipeline and Terminal construction activities) to be executed thru 15 different direct main contracts. An EPcm contractor will be in charge of Detailed Engineering, Procurement and construction management support interfacing will all other contractors.

EACOP direct personnel, including partners secondees, mobilized in France, UK, Tanzania, Uganda will be more than 600 at peak periods during the execution phase of the project and up to 8,000 to 10,000 personnel, when including contractors, expected to be mobilized across the various sites for construction activities.

Job Summary: The job holder is responsible for all the activities related to documentation control through EACOP EDMS, EPCmC Contractor EDMS (ACONEX) and Main Logistics Contractor(MLC) EDMS for the EACOP Project. The primary objective is to ensure that all the documents (correspondence & technical) produced by logistics project team or by MLC during the Execution phase are developed and managed in accordance with the EACOP Project Document Control procedures.

As such, the job holder is responsible for implementing of Documentation Management System during the Project phase in the EACOP logistic package, up to the timely preparation and hand-over of the necessary and adequate documentation to Operation teams and to archives. As such, the job holder is also responsible for execution of the Documentation plan and procedure and follows the rules for numbering and process of documents (external / internal).

The job holder will be supported by a MLC DCC team who will be dedicated to Work Packages Document Control activities. Jobholder will be reporting to Logistics Project Control Leader.

The job holder will have to liaise actively with MLC DCC for the implementation of the Documentation Management, and as a general manner with all the logistic team members, all being involved in document production and management. The job holder will also have to coordinate with EACOP PMT Document Control Lead for the management of documents.

The job holder shall observe and shall impose strict confidentiality in the performance of the documentation management all along the course of the Project.

The job holder is responsible to control and archive all customs related documents.

Also Read: Finance Assistant Job – United Nations High Commissioner for Refugees (UNHCR)

Key Duties and Responsibilities:

  • Responsible for the administration, distribution, publishing and updating of the controlled all documents and deliverables for logistics activities in UGANDA, using the EACOP Electronic Data Management System, to various parties.
  • To set-up documents workflow / distributions matrix for document to be issued by MLC in coordination with MLC Document person in charge
  • Liaise with EACOP document control Leader for managing interfaces documents
  • Responsible for receipt, registration, distribution, filing and archiving of incoming documents from MLC Contractor.
  • Liaise with MLC to receive, transmit and administer technical/Logistics documents through transmittal notes
  • Ensure accurate reporting of her/his activities within the MLC Project Control Leader
  • Liaise with the EPCmC Document Control Leader and EACOP Document Control Leader to ensure document processing is in line with the EACOP project procedures.
  • Filing of all EACOP Logistics correspondence (letters, memos, transmittal notes etc), maintaining EACOP Electronic Data Management System up-to-date
  • Follow-up and keep up to date all latest revisions of the COMPANY / project typical documents (templates, presentations, pictures, etc).
  • Prepare CD-ROMs / slides / booklets if and when necessary for presentations or meetings.
  • Assist the EACOP Logistics team members to maintain an organised filing system in line with the EACOP project filing plan.

Accountabilities

  • To ensure accuracy and completeness of logistics Documentation.
  • To provide EACOP Logistics Management with insightful documentation reports that effectively allow early identification of deviation, delay with the documentation issuance and implementation of remediation plans where required.

Qualifications, Skills and Experience:

  • Technician, or equivalent with sound knowledge in Documentation management through EDMS
  • At least five years of experience in Oil & Gas Industry and minimum of five years with similar large scale projects & environment.
  • Ability to work under pressure and stressing conditions.
  • Team spirit and adaptability to an international work context.
  • Ability to work in a multi-cultural business environment.
  • Good interpersonal and communication skills.
  • Fluent in English (speaking and writing).

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 27th January 2023

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