Job Title: Property Management Assistant
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: RSCE/GJO/PMU/006/09-2019
Reports to: Chief of the Unit
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
Key Duties and Responsibilities:
- Assists in receiving all deliveries of mission supplies;
- Conducts physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition;
- Interacts with other property management stakeholders and providers of services, Self-Accounting Units, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate;
- Prepares and submits R&I reports, discrepancy reports, and disposal reports for the unit chief’s approval, where applicable;
- Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and records in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action;
- Processes Goods Receipt reports in Umoja and R&I Reports in Galileo Inventory Management System;
- Maintains daily accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs;
- Updates all physical verification records and data entry in the Galileo system;
- Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines, mission’s SOPs and KPIs;
- Produces Business Object reports on monthly basis and when requested by supervisor
- Drafts statements of requirements for contracts and services for disposal;
- Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material;
- Assist SAUs in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards;
- Assists in carrying out Board of Survey as and when required;
- Prepares statistical analysis and trend analysis on United Nations property;
- Supervises, trains and provides guidance to the team members;
- Reviews reports and makes recommendations.
- Performs other duties, as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Property Management Assistant job placement should hold a High school diploma or recognized equivalent. A technical or vocational qualification in property management or procurement is desirable.
- At least seven years of progressively responsible experience in the field of property management, inventory control, logistics, procurement or other related field
- Experience working within an international organization or non-governmental organization – in a conflict or post-conflict setting is desirable.
- Experience in a shared service center is desirable
- Working experience in a multicultural and/or international work environment is desirable.
- Valid national driving license is desirable
- Inventory management system knowledge is an advantage
- Experience in weight and balance calculations, preparation and handling of cargo pallets for air and ground transportation is an advantage
- Computer literacy in word processing, spreadsheets is an advantage
- Operator licenses for forklift and/ or other Material Handling Equipment (MHE) are an advantage.
- Languages: fluency in oral and written English is required.
- Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications with the following documents:
- The United Nations Personal History form (P-11), Download Here; This should be signed
- Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
- Latest performance evaluation reports / appraisals
The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: firstname.lastname@example.org
Deadline: 3rd October 2019