Records Officer Job – Mountains of the Moon University (MMU)

Job Title:    Records Officer (Fresher Jobs)

Organisation: Mountains of the Moon University (MMU)

Duty Station:  Fort Portal, Uganda

Reports to: Senior Records Officer

About US:

Mountains of the Moon University (MMU) is a Public University established under Statutory Instrument, Number 2 of 2022, hence a body corporate with perpetual succession and a Common Seal.

Job Summary:  The Records Officer will facilitate creation, storage, easy retrieval and archival of documents.

Key Duties and Responsibilities:  

  • Ensures records and documents are properly coded and filed for easy reference.
  • Ensures security of all records and documents.
  • Tracks and makes available movement schedules for files.
  • Maintaining and updating track schedules for opened and closed Files on a daily basis.
  • Ensures proper maintenance and filing of records and documents.
  • Ensures appropriate compartmentalization of files, record and documents in the registry.
  • Receives, creates and manages an inventory of files, records and documents.
  • Participates in the design and implementation of an online registry and the overall registry re-organization.
  • Ensures systematic weeding of documents in accordance with the law, regulations and guidelines.
  • Maintains an efficient and properly documented archive for easy access and retrieval of records.

Key Outputs

  • Correspondences received, registered and classified.
  • Records and documents are safely stored and are easily retrieved.
  • Records and registers audited.
  • Registry properly organized.
  • Correspondences routed to responsible officers
  • Disposal and archival scheduled properly kept.

Also Read: Project Officer Job – Forum for African Women Educationalists (FAWE)

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in Records Management or Bachelor in Library Science.
  • Should have a working experience in records management of four years.
  • Should have good problem-solving and analytical skills.
  • Should have good organizational skills.
  • Should have good communication and influencing skills, especially when requiring colleagues to hand over records or to use the systems correctly.
  • Should be confidence with using bespoke and standard databases, software and operating

How to Apply:

All interested and eligible candidates MUST ELECTRONICALLY submit on e-mail applications2023@mmu.ac.ug as one attachment in PDF the following: –

  • Application letter.
  • A detailed up-to-date Curriculum Vitae (CV) containing names and contacts of three (3) credible referees.
  • Certified copies of the relevant academic/professional Transcripts and Certificates.
  • Copy of a valid National Identity Card.
  • Details of the physical address, telephone contact, and email address.
  • Any other relevant documentation to support the application.

The application should be addressed to: –

The University Secretary,

Mountains of the Moon University,

P.O. Box 837, Fort Portal Uganda Fort-Portal, Lake Saaka Campus, Block C, Room 03.

Deadline: Friday 17th February 2023 by 5:00 p.m.

NB: Only shortlisted candidates will be contacted.

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