Job Title: Finance Assistant
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSCE will be achieved through the redeployment of resources from the regional missions it serves.
Key Duties and Responsibilities: Within delegated authority, the Finance Assistant will be responsible for the following duties:
- Actively coordinate with the Service Line Managers, in closing monthly mission accounts and prepare all financial statements including review of Accounts Receivable and Payable Accounts.
- Play a vital role as the focal point at the time of Annual External Audit and any other internal oversights audit.
- Analyze complex/unusual accounting transactions and difficult claims for travel, invoices and entitlement matters, etc. and make recommendations to the Chief of Unit/Section on appropriate follow-up procedures.
- Intuitively review and reconcile various clearing accounts and investigate erroneous/invalid entries to take appropriate corrective accounting action.
- Review/reconcile suspense account and ensure proper clearance procedures have been followed.
- Enter the obligations to be raised and approved (in Umoja/SAP) including Financial Authorization.
- Coordinate with the respective field missions, agencies and other organizations to settle debit advices received or to send debit advices, ensuring payments are made and accounts effectively reconciled.
- Reconcile and replenish imprest account on monthly bases. Prepare financial authorization for payments and prepare monthly reconciliation of the clearing account, review and verify correctness of transfer and entries.
- Quickly respond to queries from staff members and third parties.
- Manage, mentor and build capacities of General Service or National Staff as required.
- Perform other duties as assigned by the supervisor.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Finance Assistant should have completed a High school diploma or equivalent. Technical or vocational certificate in accounting, finance, budget or related fields is a requirement.
- A minimum of eight years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial management.
Languages: English and French are the working languages of the UN. For this position, fluency in English (both oral and written) is required; Knowledge of another UN official language is an advantage.
Personal Competencies:
Professionalism: Knowledge of accounting, finance and budget functions and treasury operation. Ability to extract, interprets, analyze and apply data across the full range of finance, accounting and budget functions. Demonstrate use of initiative and ability to make appropriate linkages in work processes and anticipate next steps showing skills and ability to analyze and interpret financial data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently
Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
How to Apply for the job:
All suitably qualified and interested candidates for the aforementioned United Nations Regional Service Centre Entebbe RSCE Vacancy should Apply Online by Clicking the link below.
Click Here
Deadline: 23rd September, 2014
