Finance and Administration Assistant Job – Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Job Title:   Finance and Administration Assistant

Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station:  Kampala, Uganda


About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.


Job Summary: The Finance and Administration Assistant will provide administrative support to Baylor Uganda operations and support day-to-day project activities in the districts. Responsible, efficient management of fleet, assets and stores.


Key Duties and Responsibilities:

Finance & operational Support

  • Prepare all mobile money requests and ensure timely payment processing
  • Managing inventory of assets and supplies, monitoring the critical level of stocks.
  • Oversee stores daily transactions and issues in different user directorates in line with Baylor Uganda stores management policies.
  • Verify all utility bills, security, cleaning and vehicle repairs bills to confirm their accuracy and completeness before submission to finance for payment.

Fleet Monitoring & Tracking

  • Check the fleet monitoring system to track trip movements, fuel usage, speed and proper handling of the vehicles on the road.
  • Check to ascertain that all motor vehicles and motorcycles are fully insured and file insurance claims whenever the need arises.

Transport Scheduling

  • Prepare weekly/monthly travel plans for appropriate vehicle scheduling and allocations at the COE.
  • Maintain a regular service schedule for all the vehicles and motorcycles for timely routine servicing and repairs.


  • Prepare monthly trip and fuel consumption reports.
  • Prepare vehicle repair and routine maintenance reports to management to monitor expenditures on the entire Baylor-Uganda fleet’s repairs and service costs.
  • Any other duties allocated to you by the Administration & Logistics Manager

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
  • Three years of relevant working experience in general office administration and fleet management in a reputable organization.


How to Apply:

All suitably qualified and interested applicants should apply online at the link below


Click Here


Note: Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts


You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.


Deadline: 30th October 2022


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