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Finance and Administration Assistant Job – Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

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Job Title:   Finance and Administration Assistant

Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station:  Kampala, Uganda

 

About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

 

Job Summary: The Finance and Administration Assistant will provide administrative support to Baylor Uganda operations and support day-to-day project activities in the districts. Responsible, efficient management of fleet, assets and stores.

 

Key Duties and Responsibilities:

Finance & operational Support

  • Prepare all mobile money requests and ensure timely payment processing
  • Managing inventory of assets and supplies, monitoring the critical level of stocks.
  • Oversee stores daily transactions and issues in different user directorates in line with Baylor Uganda stores management policies.
  • Verify all utility bills, security, cleaning and vehicle repairs bills to confirm their accuracy and completeness before submission to finance for payment.

Fleet Monitoring & Tracking

  • Check the fleet monitoring system to track trip movements, fuel usage, speed and proper handling of the vehicles on the road.
  • Check to ascertain that all motor vehicles and motorcycles are fully insured and file insurance claims whenever the need arises.

Transport Scheduling

  • Prepare weekly/monthly travel plans for appropriate vehicle scheduling and allocations at the COE.
  • Maintain a regular service schedule for all the vehicles and motorcycles for timely routine servicing and repairs.

Reporting

  • Prepare monthly trip and fuel consumption reports.
  • Prepare vehicle repair and routine maintenance reports to management to monitor expenditures on the entire Baylor-Uganda fleet’s repairs and service costs.
  • Any other duties allocated to you by the Administration & Logistics Manager

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
  • Three years of relevant working experience in general office administration and fleet management in a reputable organization.

 

How to Apply:

All suitably qualified and interested applicants should apply online at the link below

 

Click Here

 

Note: Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts

 

You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

 

Deadline: 30th October 2022

 

Miiro Allan
Miiro Allan
I am a team player who is committed to learning, excellence, ethics and people, also an excellent communicator with great interest in technology innovations, branding and communications for Business and passion for community service and positive change.

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