Finance and Administration Assistant Job – Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Job Title:   Finance and Administration Assistant

Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station:  Kampala, Uganda

About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

Job Summary: The Finance and Administration Assistant will provide administrative support to Baylor Uganda operations and support day-to-day project activities in the districts. Responsible, efficient management of fleet, assets and stores.

Key Duties and Responsibilities:

Finance & operational Support

• Prepare all mobile money requests and ensure timely payment processing
• Managing inventory of assets and supplies, monitoring the critical level of stocks.
• Oversee stores daily transactions and issues in different user directorates in line with Baylor Uganda stores management policies.
• Verify all utility bills, security, cleaning and vehicle repairs bills to confirm their accuracy and completeness before submission to finance for payment.

Fleet Monitoring & Tracking

• Check the fleet monitoring system to track trip movements, fuel usage, speed and proper handling of the vehicles on the road.
• Check to ascertain that all motor vehicles and motorcycles are fully insured and file insurance claims whenever the need arises.

Transport Scheduling

• Prepare weekly/monthly travel plans for appropriate vehicle scheduling and allocations at the COE.
• Maintain a regular service schedule for all the vehicles and motorcycles for timely routine servicing and repairs.

Reporting

• Prepare monthly trip and fuel consumption reports.
• Prepare vehicle repair and routine maintenance reports to management to monitor expenditures on the entire Baylor-Uganda fleet’s repairs and service costs.
• Any other duties allocated to you by the Administration & Logistics Manager

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
• Three years of relevant working experience in general office administration and fleet management in a reputable organization.

How to Apply:

All suitably qualified and interested applicants should apply online at the link below

Click Here

Note: Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts

You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

Deadline: 30^th October 2022