Job Title: Finance Assistant
Organisation: United Nations World Food Programme (WFP)
Duty Station: Uganda
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
Job Summary: The Finance Assistant working under the direct supervision of the Finance Officer is expected to take responsibility for the completion of a range of finance/budget-related processes and activities requiring some interpretation of standard guidelines/practices and provide basic administrative functions to enable effective management of operational funds and ensure that accountability of the financial resources is done in the most efficient and effective way possible
Key Duties and Responsibilities:
- Assist in providing procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.
- Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
- Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
- Verify vendor claims, advances, and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
- Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance, and statistics.
- Retrieve, format, and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
- Perform administrative duties related to the monitoring and recording of fixed assets, and spending on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
- Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
- Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants, and other supplier invoices are processed in a timely manner
- Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards
Qualifications, Skills and Experience:
- The ideal candidate must hold a university degree in any of the following areas: Accounting, Finance, Economics or Commerce.
- A postgraduate certificate in accounting packages (CFA/ACCA) would be an added advantage.
- Training in Management, Real estate management.
- At least five years of experience in managing administrative and financial resources and preparation of accountabilities for UN organization
- Managing real estate or common premises
- Experience in financial management
- Report writing skills
- Internal Controls & Compliance: Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP’s critical activities.
- Performance Budgeting, Analysis & Reporting: Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs.
- Resource Management: Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis.
- Financial Mgmt. & Accounting Principles: Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.
- Supply Chain and Operations Knowledge: Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).
Other Specific Job Requirements
- Excellent teamwork skills
- Excellent communication skills
- Excellent interpersonal skills
- High sense of responsibility
- Excellent multi-tasking and prioritization skills.
- Excellent supervision and leadership skills
- Attention to details
- Committed to meeting tight deadlines.
- Willingness and ability to work in remote rural areas with limited services.
How to Apply:
All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.
Deadline: 14th October 2022