Job Title: Graduate Intern – Human Resources Management
Organisation: Plan International
Duty Station: Uganda
Reports to: Head of People & Culture
Plan International is an independent development and humanitarian organization that advances
children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 75 countries.
Job Summary: The purpose of this role is to support of the general Human Resources function’s transactional activities
Key Duties and Responsibilities:
Child Protection and Gender Equality & Inclusion
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Accountabilities And Main Work Activities
- Support all internal and external HR related inquiries or requests.
- Support in maintaining digital and electronic records of employees.
- Assist with ensuring staff completion of compensation and benefit documentation.
- Assist with performance management procedures.
- Schedule meetings, interviews, HR events and maintain agendas.
- Support in coordinating orientations and personnel file opening of new staff.
- Assist in recruitment by contacting candidates for interview and other assessment tests when requested by the department staff.
- Prepare and process employment letters, contract agreements, acceptance of resignation, work certificates, final payment, and other letters and submit them for signature Check and verify medical expense requests submitted by CO staff if the staff legal dependents are correctly registered.
- Sorts, file, register and dispatch incoming and outgoing human resources correspondences and prepare personnel action and memos;
- Maintain all HR policies, procedures and ensure appropriate formats are preserved well.
- Handles any HR issues as deemed necessary;
- Facilitate and prepare of Identification Cards for all staff and distribute as appropriate.
- Facilitate the clearance, exit Interview and Handover note to submit them for signature for concerned person.
- Support in processing international staff work permits
- Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Qualifications, Skills and Experience:
- The ideal applicant must hold a Degree in Human Resource Management, Industrial Psychology or related discipline
- Experience in a similar role within a busy environment / NGO is an added advantage
- Understanding of Plan’s business processes and strategic objectives
- Proven knowledge of Microsoft technologies (Microsoft Office, Microsoft Windows)
- Excellent written and verbal communication skills in English.
- Service oriented and customer centric
- Decisive, Supportive, versatile and flexible
- Cross functional team management
- Written and verbal reporting
- Self-management and personal accountability
- Multi tasking and proactive
- Willingness to learn.
- Courageous in taking a lead, focused on Plan International’s purpose and making the most effective contribution within my own work context.
- Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
- Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
- Honest and efficient in use of resources, including own time.
- Good team player, communicating effectively and being open and supportive towards those around them.
- Behaves in line with our values and safeguarding practices, inside and outside work.
Business Management Competencies
- Applies the Code of Conduct principles to their work activities.
- Understands their responsibilities, level of decision making and how their role contributes to the wider team.
- Understands the importance of buying and using resources to achieve value for money.
- Works in accordance to the policies and procedures relevant to their role and responsibilities.
- Uses the personal development tools available.
- Role model our values and behaviors both internally and externally.
- Engages sensitively with staff and partners on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.
- Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners
- Applies participatory influencing methodologies both internally and externally
- The ability to build collaborative working relationships
- Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking procurement with the context of the wider organizational strategy
- Communicates effectively
How to Apply:
All suitably qualified and interested applicants apply online at the link below
Deadline: 6th July 2022