Job title: Accounts Assistant
Prepare staff pay roll for bank transfers at the end of the month;
Ensures that all invoices from external parties (suppliers, service providers…) are paid in due time, by bank transfer, cheque or cash and arrange those documents by date: his/ her task of preparing bank transfer and cheque documents;
Attend and record all bank transactions, maintain bank accounts, ensure monthly bank statements and account overviews;
Ensure liquidation of any internal advances and update advance outstanding by the end of each month and report to the finance officer;
Update and maintain the fixed asset register, follow up consultancies, contractor contract and stock of stationery;
Responsible for entry of expenses in the cash book;
Regularly check and control to ensure quality and completeness of justification and supporting accounting documents of all expenses following guidelines;
Ensure accounting coding and budgeting lines are correct. This includes verification of financial reports, expenses and supporting documents;
Keep track accounting data on a monthly basis;
Ensure monthly balance of cash books and bank statements are the same, and responsible for completion and approval of reconciliation statements if any;
Responsible for transparent and consistent filling of all accounting, banking and cash management documents;
Organise copies of all supporting bank documents and cash documents;
Manage petty cash;
Perform any other duty as assigned by the Finance and administrative Officer.
Qualifications, Skills and Experience:
All applicants should hold diplomas in accounting, finance and/or administration or related field;
At least two years’ experience in accounting and project administration;
Extensive hand-on-knowledge of excel and word is a must. Other programmes (database, quick books and other accounting programs) a strong advantage; a mature, good communicator and team player.
All interested candidates should hand-deliver their applications with a letter of motivation with copies of academic transcripts, detailed curriculum vitae and other relevant certificates and testimonials plus contact addresses of three professional referees; to the Office of the Executive Director, Mental Health Uganda, Plot 56, Kanjokya Street, Kamwokya, P.O. Box 16725, Wandegeya- Kampala. Uganda.