Jobs – Office Manager at KSK Associates

Job Title: Office Manager

KSK Associates is a Professional Services Firm that provides Financial Consultancy Services including Assurance and Business Advisory Services, Business Planning, Feasibility studies & Project Proposal Preparation, Human Resource, Risk Management and Information System Solutions.

Key Duties and Responsibilities:  
  • Must be able to work with subcontractors and suppliers to ensure paperwork is in order including contracts, status checks, and insurance certificates;
  • Keenly track and process invoices for subcontractors and material providers; review invoices and change order requests against contract documents; code invoices to expense categories;
  • Maintain draw spreadsheets; prepare monthly draws to construction lender;
  • Create and maintain a log to track material selections, upgrades and change orders;
  • Enter expense data into Navision accounting software and compare actual vs. budgeted project costs;
  • Set up new employees; collect and summarize timesheets; coordinate with payroll company;
  • Organize and track warranty and product information for all purchases done;
  • Assist with selection, research, bidding and ordering of construction materials;
  • Assist with the preparation of bid packages, sending out RFP’s and evaluating subcontractor/ supplier bids;
  • Prepare and update a phone/ contract list for subcontractors and material suppliers;
  • Keep office stocked with office supplies (i.e. Paper, toner, furniture etc) post required items at the jobsite;
  • Perform computer information back-ups;
  • Perform periodical website updates to company website;
  • Run occasional errands for office supplies, material pick-ups;
  • Answer phones; copy, scan, email and file documents; greet and direct visitors, maintain professional appearance and cleanliness of the construction office; and
  • Perform any other duties that may be allocated to you from time to time;
Qualifications, Skills and Experience:  
  • The applicant should preferably hold a Degree in Engineering or computer from a recognized University or relevant discipline;
  • A minimum of two years construction office experience
  • Prior Navision accounting software, any Ugandan local language and also being practicing Roman catholic  is desirable;
  • Comfort working at home office in Mbalwa- Namugongo/ and construction trailer on the job site at Ntungwa/ Mitaano bridge in Rukungiri/ Kanungu boarder/ Enget bridge in Lira.
  • Strong organization and communication skills; detail- oriented and conscientious;
  • Good typing skills; proficient in MS word and Excel; able to work swiftly and accurately through various projects;
  • Should have a Driver’s License.
How to apply for the job:  
All suitably qualified and interested persons should submit their applications together with:
  • Attached copies of all academic qualifications(transcripts and certificates);
  • Detailed CVs and mobile telephone numbers;
  • Three work references and or/academic references;
The complete applications should be sent via soft copy to; You could also physically deliver your application to any of our offices in East Africa. Kindly address applications to;
The Recruitment Officer
KSK Associates
Financial Consultants
Annex 2 Ruth Towers
Plot 15A, Clement Hill
P.O Box 70434 Kampala-Uganda.

Deadline: 18th June, 2014 by 5PM

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