Medical Records Officer Needed

Job Summary

The Medical Records Officer will mainly be responsible for providing administrative support to the Medical Records department/section in day to day operations pertaining to efficient and effective storage and retrieval of patient information.

  • Minimum Qualification: Bachelor
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description

Reports To: Data Manager

Key Duties and Responsibilities:

  • Issue real time birth notifications to all mothers upon discharge.
  • Effectively manage turn -around time for clients to collect their� birth and death notifications� forms
  • Update records for all mothers who return to collect their birth notification records
  • Process Short birth certificates to retrospective clients.
  • Verify information submitted by clients requesting for birth/ death certificates using Hospital Records
  • Assist clients to understand the requirements and procedure of acquiring death certificates.
  • Respond to requests for information from files in accordance with established policies and procedures.
  • Tasked with utilizing the facility automated software system to enter medical data
  • Maintaining the confidentially of all medical records.
  • Deliver a high quality client service and customer care to clients.
  • Compile all weekly hospital reports such as HMIS weekly surveillance report, Trauma report etc.
  • Participate in the compilation of monthly HMIS reports.
  • Participate in data collection and assessment of medical records.
  • Participate in hospital data quality assessments.
  • Perform any other duties incidental to the above assigned from time to time as assigned by Head of Department or the Hospital.

Qualifications and Experience:

  • The ideal candidate should have preferably a Bachelor’s Degree in Records and Archives Management, Health records management from a recognized Institution or any other related courses. A Certificate in Medical Records is an added advantage
  • A minimum of one year of relevant working experience in the same position/role in a reputable organization
  • Computer skills and ability to use computerized Patient Administration Systems
  • Highly analytical, communication and interpersonal skills
  • Keen attention to detail.
  • Knowledge in Mobile Vital Record System.
  • Knowledge in HMIS reporting.
  • Knowledge in ICD-10 medical coding reference.
  • Able to multitask/multi skilled

All suitably qualified and interested candidates with relevant qualifications and experience should submit their application letters, detailed Curriculum vitae (CV), copies of academic transcripts, certificates,� and valid contacts (email and telephone) addresses of three (3) Professional referees electronically by filling a form on our website, www.mengohospital.org/jobs and fill a form not later than Friday 17th May 2019

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