Job Title: Finance & Administration Officer
Organisation: Q Sourcing
Duty Station: Kampala, Uganda
About US:
Q Sourcing is an East African human resource consulting and outsourcingcompany, combining unparalleled experience and expertise across business functions. Q Sourcing is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Rwanda and South Sudan. They would now like to recruit for a valuable client, one of the accredited artisans by City and Guilds an international UK based leading skills development organization to offer training and assessment Centre in Uganda. Training include; Basic Electrical Engineering, Basic Electrical Installation, Welding, Fabrication and Pipe work.
Key Duties and Responsibilities:
- Customer Service: Render excellent customer service to both internal and external clients
- Act in a professional manner at all times when dealing with internal and external clients.
- Be prompt and provide courteous service to clients, colleagues and the broader community.
- Maintain a high degree of confidentiality on all issues relating to the organisation, the clients & fellow colleagues.
- Finance: Through the use of the organisational processes ensure that all Finance documentation and requirements are initiated and completed in a professional and timely manner
- Ensure adequate planning of finances & other operations are done
- In charge of preparing budgets and associated costing for the unit operations
- Ensure proper accountability for financial & non-financial resources
- Ensure that all documentation is accurate and completed in a professional and timely manner.
- Ensure all relevant operational policy and procedure manuals are maintained and current.
- Significantly contribute to the provision of an effective service by ensuring accounts and reports are processed and forwarded within agreed timelines.
- Administration: Provide administrative support to the organisation
- Able to initially operate under close direction using established routines, methods and procedures with limited scope for exercising initiatives and judgment, but able to progress to involvement in a range of activities requiring the use of written and numeric skills, administrative skills, effective communication skills and the use of a wide range of office equipment.
- Actively contribute to the effective management of the Q-Training office in consultation with the supervisor.
- Perform other tasks as required including; maintain stock of stationary, organisation of appointments, coordinating travel arrangements, completion of receipts, recording of money taken for petty cash, general filing, photocopying, laminating and mail in and out etc. .
- Ensure the timely provision of an efficient and effective record and file management system by managing and processing records, collation of relevant data, and maintaining appropriate paperwork.
- Operate and carry out the maintenance of all office equipment.
- Continuous Improvement: Exhibit commitment to ensuring quality services are delivered to both internal & external clients through continuous improvement activities
- Take part in and contribute to quality improvement programs and other project activities to meet Service/Accreditation Standards.
- Demonstrate a commitment to good Occupational Health & Safety and Environmental Health & Safety practice by; encouraging and supporting the health and safety representative for your work group; raising issues and identifying / reporting all hazards through appropriate consultation processes; obeying reasonable instruction given in relation to health and safety; and complying with Occupational Health & Safety and Environmental Health & Safety policies and procedures and contributing to a safe working environment by observing all Occupational Health and Safety regulations.
- Participate in the organisation risk management process to identify, assess and treat potential risk arising from the business
Qualifications, Skills and Experience:
- All applicants for the Finance and Administration Officer vacancy should preferably hold a Bachelor’s degree in Commerce, Accounting and Finance, BBA or equivalent
- Detailed knowledge of accounting software (QuickBooks), data and administrative management practices and procedures
- Working knowledge of clerical practices and procedures
- Knowledge of human resources management practices and procedures
- Detailed knowledge of business and management principles
- Computer skills and knowledge of office software package
- Possess excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients.
- Demonstrate knowledge and understanding of the QSL & QTL Safety standards regarding Occupational Health & Safety and Environmental Health & Safety as well as the Risk Management principles.
- Problem analysis & assessment skills
- Judgment & problem solving
- Decision making skills
- Planning & organizational skills
- Work & time management
- Keen attention to detail & high level of accuracy
- Information gathering &monitoring
- Coaching skills
- High degree of personal initiative and integrity
- Adaptability
- Teamwork & collaboration
How to Apply for the job:
All suitably qualified and interested candidates are encouraged to send a comprehensive CV via e-mail to: recruitment@qsourcing.com. Please kindly mark your application as “Application _Finance & Administration Officer” in the subject line of your email.
Deadline: 18th June, 2015
