Jobs – Finance & Administration Manager at Send a Cow

Job Title: Finance & Administration Manager

Since 1988 Send a Cow (SAC) has transformed a million lives, by helping African families and orphans to grow enough food to eat, sell their produce and develop small businesses that last. Providing livestock, seeds, training and ongoing support, it helps families leave poverty behind for good. The Send a Cow Group currently constitutes Country Programmes in seven African countries plus the UK and USA, together with a Group Executive which is based in the UK.

Send a Cow Uganda (SACU) is registered as a Non-Governmental Organisation (NGO) in Uganda (registration S.5914/1894), and is constituted with a local Board who ensure that SACU meets local legal obligations, input into the strategic planning process, and provide support, and networking and other development opportunities.

Job Summary: The Finance & Administration Manager will provide leadership and financial management of SACU and provide financial support and oversight to the Country Director, Group and SACU Board. The incumbent will also manage all finance and administration staff.

Key Duties and Responsibilities:

  • Develop and implement accounting policies, systems, controls and guidelines to ensure high quality reporting , procurement, security and control for the organisations financial resources and assets in line with SAC financial manual, International and local Accounting Standards.
  • Offer accurate and timely monthly reporting to Country Director and Group to include narrative and highlight of any issues. This should include reporting on performance year to date, projections for the year, balance sheet, cash flow and restricted reserves.
  • Ensure financial implications are taken into account in decision making.
  • Offer accurate and timely monthly reporting to department heads and project managers to enable them to effectively manage their departments projects, and donor reporting. Hold regular meetings and ensure financial implications are taken into account in decision making.
  • Manage year end process to include meeting deadlines and support, facilitate, review and follow up audit issues, taking leadership in any audit findings.
  • Management of the budget and planning process and presentation of budget to the Country Director, SACU Board and Group to aid them achieve their growth goals and strategic plan ensuring full funding restrictions and implications are assessed.
  • Compile and submit clear reports to quarterly Finance Committee and SACU Board meetings to enable them to have a strategic oversight of SACU.
  • Offer leadership, guidance and awareness of finance and resource issues to SACU management with a view to build their capacity and understanding.
  • Provide leadership and guidance to the finance and administration staff. Supervise, mentor and motivate them with a clear plan for their training and development
  • Support, facilitate, review and follow up audit issues and take leadership in addressing audit findings and monitor their implementation in line with the SAC financial manual.
  • Actively participate and provide financial and budgetary guidance to the proposal writing and development process and assess the financial soundness and viability of all proposals developed in line with the SACU strategic plan.
  • Ensure that proposals build in full project costs and that the implications of funding, matching and commitments are fully understood throughout this process and before any proposal is submitted
  • Ensure that there is financial compliance to all donor requirements and guidelines i.e that staff are aware of and understanding the issues.
  • Effective management and forecasting of restricted reserves through the year, along with preparation of detailed analysis at year end.
  • Oversight of IT, property, insurance, administrative and other aspects of operations to ensure smooth running of operation.

Qualifications, Skills and Experience:

  • The candidate should for the Send a Cow UK Finance and Administration Manager job should possess a Bachelors’ degree in Commerce, Business Administration with a major in Accounting. Part or full professional qualification in either CPA or ACCA. Masters in Accounting or Finance, MBA or Commerce
  • Five or more years in a senior management position
  • Strategic management and planning experience
  • Staff Management experience
  • Experience in project planning and budget management, in particular for funding proposals.
  • Past exposure and experience in policy development and implementation
  • Prior experience in proposal writing and development.
  • Past experience of Financial Management in an NGO.
  • Past exposure and experience in Grant Financial management and grant compliance procedures including restricted reserves
  • Prior experience in contract management.
  • Past experience in NGO community work.
  • Rich field and community work experience
  • Prior experience in managing projects
  • Strong leadership ability
  • Excellent communication skills
  • Team building skills.
  • Good presentation skills
  • Strong excel skills
  • Report writing skills
  • Excellent interpersonal skills
  • Good understanding of finance and IT systems.
  • Strong analytical skills
  • Excellent management and Administrative skills and experience

How to Apply for the job:

If you wish to apply, please download the following: job description/person specification, application form, equal opportunities monitoring form, guidance on completing three key achievements

Your application must include the following:

  • A completed Send a Cow Application Form, Download here
  • A competed Equal Opportunities form, Download here
  • A copy of your three most recent/relevant qualifications
  • Details of ‘three key achievements’, outlined according to instructions, Download guidelines
  • Confirmation of eligibility to work in Uganda

Please send your completed application to: applications@sendacow.org

Deadline: 1st October 2014

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