Office Assistant Job- Ministry of Health (MOH)

Job Title: Office Assistant (2 Fresher Job Opportunities)

Organisation: Ministry of Health (MOH)

Duty Station: MOH-CDC CoAG Head Office, Uganda

Reports to: Human Resource and Administration Officer

About US:

The Ministry of Health (MOH) has received a grant from the Center for Diseases Control and Prevention (CDC) Cooperative Agreement (CoAg), a strategic mechanism of the United States Government (USG) to implement activities in line with its mandate in support of the Public health response to HIV/AIDS and other health systems. CDC will be supporting a pool of Human Resources that are expected to lead the implementation of the grant. The staff to be recruited under this grant will be contracted by the MOH. The contracts are for one (1) year renewable subject to availability of funds and satisfactory performance of the staff.

Job Summary: Facilitating the flow of documents and correspondence, organizing and maintaining a           clean office environment.

Key Duties and Responsibilities:

• Collecting and delivering intra-office mail, documents, and messages on prescribed

schedules.

• Collecting outgoing mail and documents and delivering them where required.
• Supporting photocopying, delivering documents and other errands.
• Collecting requisitioned stationery from Stores and deliver to requesting office.
• Ensuring office information is not leaked by destroying papers in a designated burn area.
• Ensuring office refreshments served on a regular schedule including delivering and

picking up coffee and refreshments to offices on prescribed schedule.

• Ensuring office and lounge tables, desks and chairs cleaned on a regular basis.
• Liaising with Cleaners to ensure that offices are cleaned on time.
• Ensuring offices are opened early in the morning and closed at close of business in the

evening.

• Performing other duties as may become necessary for the smooth running of the Project.
• Ensuring the safety and confidential in handling mail, documents and messages.
• Ensuring just-in-time delivery of refreshments.
• Ensuring that offices are clean, opened on time and closed at the end of business every

Qualifications, Skills and Experience:

• ‘A’ Level Certificate
• Those with a Diploma in a relevant discipline in relating to office management will have

an added advantage.

• Two (2) years working experience in a similar position

How to Apply:

Handwritten applications should be Hand Delivered to the Central Registry of the MOH Headquarters-Kampala between 8:00 am to 5:00 pm Monday to Friday addressed to:

The Permanent Secretary

Ministry of Health Headquarters (Central Registry)

Plot 6, Lourdel Road, Wandegeya

Please include your telephone number and email contacts on the application. Applicants should attach the following:

• Recent passport-size photograph.
• Copy of the National Identity Card.
• Detailed curriculum Vitae.
• Copies of the academic certificates and transcripts.
• Two recommendation letters from two of the most recent supervisors/employers.
• A photocopy of your appointment letter for your most recent position.
• Candidates employed by the Public Service or Local Governments should attach a clearance from employers and submit together with application letter)

(candidates who fail to provide the above documentation will not be considered)

Only shortlisted candidates will be contacted. The list of shortlisted candidates will be displayed on the MOH Noticeboard

Deadline: 21^st June 2022 at 5:00pm