Procurement Assistant Job – The AIDS Support Organization (TASO Uganda)

Job Title:   Procurement Assistant (Fresher Jobs)

Organisation: The AIDS Support Organization (TASO Uganda)

Duty Station: Kampala, Uganda

Reports to: Procurement Officer

REF: TS/HR/ ADVC/01

About US:

The AIDS Support Organization (TASO Uganda), is an organisation contributing to a process of preventing HIV infection, restoring hope and improving the quality of life of persons, families and communities affected by HIV infection and disease.

Job Summary:  The Procurement Assistant will process procurement requests, seek for quotations and prepare suppliers’ payments in line with the procurement and disposal policy.

Key Duties and Responsibilities:

  • Follow-up orders placed with suppliers to expedite the delivery of the required items or services
  • Maintain an up-to-date database on the existing and potential sources for procurement of the items and services required by TASO
  • Process valid procurement requests
  • Assist the user departments to assess the suitability of the goods and services procured and their conformity to specifications and standards
  • Check the specifications and terms of service for completeness and plausibility
  • Assist in the opening of tenders and evaluations
  • To source quotations from suppliers
  • Prepare suppliers’ payments
  • Prepare items for disposal and submit to the procurement committee
  • Weekly update of the LPO tracker.
  • Support timely review of vendor invoices, log sheets and reconciliations.
  • Assist in ensuring effective documentation and filling of documents, in line with the filling system in place.

Key Outputs

  • Sources of supplies, goods, and services identified
  • Orders placed, followed up, and Suppliers’ payments processed
  • Operational support and guidance to management and departments provided
  • Due diligence on Suppliers conducted
  • Procurement requests processed
  • Quotations from suppliers sourced and suitability of supplied goods established
  • Items for disposal prepared
  • LPO tracker is updated and timely submitted
  • Vendor LPO for all PRs is raised.
  • Procurement documents are properly filed according to the filing system in place.

Also Read: Business Support Assistant Job – United Nations World Food Programme (WFP)

Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in Procurement and Supply Chain Management.
  • Membership in the Institute of Procurement Professionals of Uganda (IPPU) is a must.
  • Professional qualification in CIPS will be an added advantage.
  • Three years of experience in the management of procurement activities in a fairly large organization, preferably donor-funded.
  • Knowledge of Laws, policies, and regulations governing procurement is a MUST
  • Specific reference to PPDA is critical; knowledge in making procurement plans and smooth procurement operations
  • Interpersonal skills
  • Communication skills
  • Negotiation skills
  • Computer skills
  • Other Qualities/Attributes: Courtesy, Patience, Accuracy, Integrity, Confidentiality, Team player and Ability to work under mental and physical stress, and Empathy, Respect, and Integrity.

How to Apply:

Only qualified candidates who meet all the above requirements are invited to submit their resume, copies of certified academic certificates, testimonials and three referees, two of who should be the present employer / immediate supervisor or last employer if unemployed, or any other if it is the first employment being applied for. None of the referees should be a relative, friend or business associate. All referees’ designations should be stated and contact details included i.e. physical address, telephone/ mobile numbers and email contacts.

All interested Candidates MUST fully fill the TASO Online Job Application Form, scan and save all the relevant documents as one document (labelled with candidate’s full names) and forward only online applications with the relevant credentials to:

Click Here

Also note that only applications received online shall be considered.

Deadline: 21st February 2023

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